How To Fix MMPUR_ARCHIVE081 - Change date of purchasing item within residence time

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 081

• Message text: Change date of purchasing item within residence time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE081 - Change date of purchasing item within residence time ?

  The SAP error message MMPUR_ARCHIVE081 typically occurs in the context of archiving purchasing documents. This error indicates that there is an attempt to change the date of a purchasing item that falls within the defined residence time for archiving. The residence time is a period during which certain data cannot be changed because it is still considered active or relevant for business processes.
  Cause:
  The error is triggered when:
  
  A user attempts to change the date of a purchasing document (like a purchase order or contract) that is still within the residence time defined for archiving.
  The system has rules in place to prevent changes to documents that are eligible for archiving to ensure data integrity and compliance with business processes.
  
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Residence Time Settings:
  
  Review the residence time settings in your SAP system. This can typically be found in the customizing settings for archiving (transaction code SPRO).
  If necessary, adjust the residence time settings to allow for changes, but be cautious as this may have implications for data integrity.
  
  
  
  Change Date Outside Residence Time:
  
  If the change is necessary, ensure that the date change is made after the residence time has expired. This may involve waiting until the document is no longer subject to the archiving rules.
  
  
  
  Consult with Business Process Owners:
  
  Discuss with relevant stakeholders (e.g., purchasing department, compliance team) to understand the implications of changing the date and whether it is necessary.
  
  
  
  Use Archiving Transactions:
  
  If the document is no longer needed for active business processes, consider archiving it properly using the appropriate archiving transactions (e.g., transaction code SARA) before making any changes.
  
  
  
  SAP Notes and Support:
  
  Check for any relevant SAP Notes that may address this specific error or provide additional guidance. You can search for notes in the SAP Support Portal.
  If the issue persists, consider reaching out to SAP support for assistance.
  
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, including how to set up residence times and the implications of archiving on data management.
  Data Integrity: Be aware of the importance of maintaining data integrity and compliance with business rules when making changes to purchasing documents.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SPRO (Customizing) for managing archiving settings.
  
  By following these steps, you should be able to address the MMPUR_ARCHIVE081 error effectively.