How To Fix MMPUR_ARCHIVE065 - The deletion indicator is not set for the document

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 065

• Message text: The deletion indicator is not set for the document

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE065 - The deletion indicator is not set for the document ?

  The SAP error message MMPUR_ARCHIVE065 indicates that the deletion indicator is not set for a document that you are trying to archive or delete. This message typically arises in the context of archiving purchasing documents, such as purchase orders or purchase requisitions.
  Cause:
  The primary cause of this error is that the document you are attempting to archive does not have the deletion indicator set. In SAP, the deletion indicator is a flag that marks a document as eligible for deletion or archiving. If this indicator is not set, the system will prevent the document from being archived or deleted.
  Solution:
  To resolve this error, you need to set the deletion indicator for the relevant document. Here are the steps to do this:
  
  
  Identify the Document: Determine which document is causing the error. This could be a purchase order, purchase requisition, or another purchasing document.
  
  
  Set the Deletion Indicator:
  
  Navigate to the relevant transaction in SAP (e.g., ME22N for purchase orders).
  Open the document in question.
  Look for the option to set the deletion indicator. This is usually found in the document's header or item details.
  Set the deletion indicator (this may be a checkbox or a specific field).
  Save the changes.
  
  
  
  Retry Archiving: After setting the deletion indicator, attempt to archive the document again.
  
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to purchasing documents include ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  Archiving Process: Ensure that you are following the correct archiving process as defined in your organization's SAP guidelines. This may involve using transaction codes like SARA (Archive Administration) to manage the archiving process.
  Authorization: Ensure that you have the necessary authorizations to set the deletion indicator and perform archiving operations.
  Documentation: Refer to SAP documentation or your organization's SAP support for specific guidelines on handling deletion indicators and archiving processes.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or additional troubleshooting steps.