How To Fix MMPUR_ARCHIVE066 - The deletion indicator is not set for the item

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 066

• Message text: The deletion indicator is not set for the item

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MMPUR_ARCHIVE066 - The deletion indicator is not set for the item ?

  The SAP error message MMPUR_ARCHIVE066 indicates that the deletion indicator is not set for a specific item in the system. This error typically arises when you are trying to archive or delete purchasing documents (like purchase orders or purchase requisitions) that have not been marked for deletion.
  Cause:
  The primary cause of this error is that the item in question does not have the deletion indicator set. In SAP, the deletion indicator is a flag that marks an item as deleted, which allows the system to exclude it from certain processes, including archiving.
  Solution:
  To resolve this error, you need to set the deletion indicator for the relevant item. Here are the steps to do this:
  
  
  Access the Purchasing Document:
  
  Go to the transaction code related to the purchasing document you are working with (e.g., ME22N for purchase orders).
  
  
  
  Select the Item:
  
  Find and select the item that is causing the error.
  
  
  
  Set the Deletion Indicator:
  
  In the item details, look for the field labeled "Deletion Indicator" (this may vary based on the document type).
  Set the deletion indicator for the item. This is usually done by checking a box or selecting an option.
  
  
  
  Save the Changes:
  
  After setting the deletion indicator, save your changes.
  
  
  
  Retry the Archiving Process:
  
  Once the deletion indicator is set, you can retry the archiving or deletion process that initially triggered the error.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  ME21N: Create Purchase Order
  SARA: Archive Administration
  
  
  
  Archiving Process:
  
  Ensure that you follow the correct archiving process as defined in your organization’s SAP guidelines. This may involve using transaction SARA to manage archiving objects.
  
  
  
  Authorization:
  
  Make sure you have the necessary authorizations to change the deletion indicator and perform archiving operations.
  
  
  
  Consult Documentation:
  
  If you continue to face issues, consult SAP documentation or your internal SAP support team for further assistance.
  
  
  
  By following these steps, you should be able to resolve the MMPUR_ARCHIVE066 error and successfully set the deletion indicator for the item in question.