How To Fix MMPUR_ARCHIVE038 - Deletion flag for general purchasing info record (EINA) not set

SAP Error Message - Details

• Message type: E = Error

• Message class: MMPUR_ARCHIVE - Messages for Archiving in Purchasing

• Message number: 038

• Message text: Deletion flag for general purchasing info record (EINA) not set

Self-Explanatory Message

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• What is the cause and solution for SAP error message MMPUR_ARCHIVE038 - Deletion flag for general purchasing info record (EINA) not set ?

  The SAP error message MMPUR_ARCHIVE038 indicates that the deletion flag for a general purchasing info record (EINA) has not been set. This error typically arises during the archiving process when the system attempts to archive purchasing info records that are still active or have not been marked for deletion.
  Cause:
  The primary cause of this error is that the purchasing info record (EINA) is still active in the system and does not have the deletion flag set. This means that the record is still considered valid and cannot be archived until it is marked for deletion.
  Solution:
  To resolve this error, you need to set the deletion flag for the relevant purchasing info records. Here are the steps to do this:
  
  
  Access the Purchasing Info Record:
  
  Go to the transaction code ME13 (Display Purchasing Info Record) or ME12 (Change Purchasing Info Record).
  Enter the relevant purchasing info record number and the vendor.
  
  
  
  Set the Deletion Flag:
  
  In the purchasing info record, look for the option to set the deletion flag. This is usually found in the "General Data" or "Purchasing Data" sections.
  Set the deletion flag (this may be a checkbox labeled "Deletion Flag" or similar).
  
  
  
  Save the Changes:
  
  After setting the deletion flag, save your changes.
  
  
  
  Re-attempt the Archiving Process:
  
  Once the deletion flag is set, you can re-attempt the archiving process that triggered the error.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME13: Display Purchasing Info Record
  ME12: Change Purchasing Info Record
  SARA: Archive Administration (to manage archiving objects)
  
  
  
  Archiving Process:
  
  Ensure that you follow the correct archiving process as defined in your organization’s SAP guidelines. This may involve running specific programs or jobs to archive data.
  
  
  
  Authorization:
  
  Ensure that you have the necessary authorizations to change purchasing info records and set deletion flags.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's SAP support team for specific guidelines related to archiving and managing purchasing info records.
  
  
  
  By following these steps, you should be able to resolve the MMPUR_ARCHIVE038 error and successfully archive the relevant purchasing info records.