How To Fix MM_PUR_SES_UPL043 - SES &1 item &2: Reference purchase order item is a limit item.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES_UPL - SES Upload via Excel

• Message number: 043

• Message text: SES &1 item &2: Reference purchase order item is a limit item.

What causes this issue?

You have entered a purchase order limit item as reference (item category
E: Enhanced Limits). The creation of service entry sheets via Excel
import is only available with reference to standard items in the
purchase order.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please maintain only item numbers of purchase order standard items as
reference in the Excel file.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES_UPL043 - SES &1 item &2: Reference purchase order item is a limit item. ?

  The SAP error message MM_PUR_SES_UPL043 indicates that you are trying to process a purchase order item that is a limit item. Limit items are typically used in the context of service procurement, where the total value of the services is not predetermined, and instead, a limit is set for the total amount that can be invoiced against that purchase order item.
  Cause:
  The error occurs when:
  
  You are attempting to create or modify a purchase order item that is defined as a limit item.
  The system does not allow certain actions (like creating a service entry sheet) on limit items because they are treated differently than standard purchase order items.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Purchase Order Item Type: Verify that the item you are trying to process is indeed a limit item. You can do this by checking the item details in the purchase order.
  
  
  Service Entry Sheet: If you are trying to create a service entry sheet for a limit item, ensure that you are following the correct process for limit items. Limit items typically require a different approach for invoicing and service entry.
  
  
  Adjust Purchase Order: If the item should not be a limit item, you may need to change the item category in the purchase order to a standard item type. This can be done by editing the purchase order and changing the item category.
  
  
  Consult Documentation: Review SAP documentation or your organization's procurement guidelines regarding the handling of limit items. There may be specific procedures or configurations that need to be followed.
  
  
  User Authorization: Ensure that you have the necessary authorizations to perform the actions you are attempting. Sometimes, restrictions can be due to user roles and permissions.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  Related Information:
  
  Limit Items: Understand how limit items work in SAP, especially in the context of service procurement. Limit items are often used for services where the total cost is not known upfront.
  Service Procurement Process: Familiarize yourself with the service procurement process in SAP, including how to create service entry sheets and manage limit items.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling limit items.
  
  By following these steps, you should be able to address the MM_PUR_SES_UPL043 error and proceed with your procurement activities in SAP.