How To Fix MM_PUR_SES_UPL042 - SES &1 item &2: Reference PO and item are not valid.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES_UPL - SES Upload via Excel

• Message number: 042

• Message text: SES &1 item &2: Reference PO and item are not valid.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES_UPL042 - SES &1 item &2: Reference PO and item are not valid. ?

  The SAP error message MM_PUR_SES_UPL042 indicates that there is an issue with the reference Purchase Order (PO) and item when trying to process a service entry sheet (SES). This error typically arises in the context of procurement processes, particularly when dealing with service procurement in SAP.
  Cause:
  The error message "Reference PO and item are not valid" can be caused by several factors:
  
  Invalid Purchase Order: The referenced Purchase Order (PO) may not exist, or it may have been deleted or archived.
  Incorrect Item Number: The item number specified in the SES may not correspond to any item in the referenced PO.
  PO Status: The PO might be in a status that does not allow for the creation of a service entry sheet (e.g., it might be closed or blocked).
  Mismatch in Item Categories: The item category in the PO may not be compatible with the service entry sheet being created.
  Authorization Issues: The user may not have the necessary permissions to access the PO or the specific item.
  
  Solution:
  To resolve the MM_PUR_SES_UPL042 error, you can take the following steps:
  
  
  Verify the Purchase Order:
  
  Check if the PO number and item number are correct.
  Ensure that the PO is active and has not been deleted or archived.
  
  
  
  Check Item Details:
  
  Confirm that the item number in the SES matches an item in the PO.
  Ensure that the item category in the PO is appropriate for the service being entered.
  
  
  
  Review PO Status:
  
  Check the status of the PO to ensure it is open and not blocked for further processing.
  If the PO is closed, you may need to create a new PO or reopen the existing one if possible.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access and modify the PO and SES.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for any specific configurations or settings that may affect the SES processing.
  
  
  
  Debugging:
  
  If the issue persists, consider debugging the transaction to identify any underlying issues in the code or configuration.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) to check the details of the PO and ME2N (Purchase Orders by PO Number) to list POs.
  Service Entry Sheets: Understand the process of creating service entry sheets and the relationship between POs and SES in the context of service procurement.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to this error.
  
  If the problem continues after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.