How To Fix MM_PUR_SES196 - Purchase Order &1 has down payments.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 196

• Message text: Purchase Order &1 has down payments.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES196 - Purchase Order &1 has down payments. ?

  The SAP error message MM_PUR_SES196 indicates that a purchase order (PO) has down payments associated with it. This error typically arises when you attempt to perform certain actions on a purchase order that has down payments, such as changing or deleting the PO, or when trying to close the PO without addressing the down payments.
  Cause:
  The primary cause of this error is that the purchase order in question has down payments that have not been fully settled or cleared. In SAP, down payments are prepayments made to a vendor before the final invoice is received. The system prevents certain actions on the PO until these down payments are resolved.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Down Payments: Review the down payments associated with the purchase order. You can do this by navigating to the purchase order in the SAP system and checking the down payment information.
  
  
  Clear Down Payments: If the down payments are no longer needed or have been settled, you can clear them. This may involve:
  
  Posting the final invoice against the PO.
  Settling the down payment by creating a down payment clearing document.
  
  
  
  Adjust Purchase Order: If you need to make changes to the purchase order, ensure that all down payments are either cleared or adjusted accordingly.
  
  
  Consult with Finance: If you are unsure about how to handle the down payments, consult with your finance or accounting department to ensure that you are following the correct procedures.
  
  
  Use Transaction Codes: You can use transaction codes like F-54 (Clear Down Payment) or MIRO (Invoice Receipt) to manage down payments and invoices.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  ME23N - Display Purchase Order
  ME22N - Change Purchase Order
  F-54 - Clear Down Payment
  MIRO - Invoice Verification
  
  
  
  Documentation: Refer to SAP documentation or your organization's SAP user manuals for specific procedures related to down payments and purchase orders.
  
  
  User Roles: Ensure that you have the necessary permissions to view and modify purchase orders and down payments in the SAP system.
  
  
  By following these steps, you should be able to resolve the MM_PUR_SES196 error and manage the purchase order effectively.