How To Fix MM_PUR_SES073 - Please delete the person responsible, as the flexible workflow is active.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 073

• Message text: Please delete the person responsible, as the flexible workflow is active.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES073 - Please delete the person responsible, as the flexible workflow is active. ?

  The SAP error message MM_PUR_SES073 indicates that there is an issue related to the assignment of a person responsible in a purchasing document when a flexible workflow is active. This error typically occurs in the context of purchase requisitions or purchase orders when the system is configured to use a flexible workflow for approval processes.
  Cause:
  The error arises because, when a flexible workflow is active, the system does not allow the assignment of a person responsible (or "responsible buyer") to the document. The flexible workflow is designed to handle approvals and responsibilities dynamically, and having a fixed person responsible can conflict with this dynamic process.
  Solution:
  To resolve this error, you need to remove the person responsible from the purchasing document. Here are the steps to do this:
  
  
  Access the Purchasing Document: Go to the transaction code for the relevant purchasing document (e.g., ME51N for purchase requisitions or ME21N for purchase orders).
  
  
  Edit the Document: Open the document in change mode.
  
  
  Remove the Person Responsible: Locate the field for the person responsible (this may be labeled as "Responsible" or "Buyer"). Clear this field to remove the assignment.
  
  
  Save the Document: After removing the person responsible, save the document.
  
  
  Check Workflow Settings: If necessary, review the workflow settings in the system to ensure that they are configured correctly for your business processes.
  
  
  Related Information:
  
  
  Flexible Workflow Configuration: If you are using flexible workflows, ensure that the configuration aligns with your organization's approval processes. You can find the configuration settings in the SAP Customizing Implementation Guide (IMG) under the following path: 
  
  Materials Management > Purchasing > Purchase Order > Flexible Workflow for Purchase Orders.
  
  
  
  User Roles and Authorizations: Ensure that users have the necessary roles and authorizations to create and manage purchasing documents without a fixed person responsible.
  
  
  Documentation and Help: Refer to SAP Help documentation for more details on flexible workflows and their configuration. This can provide insights into best practices and potential pitfalls.
  
  
  Testing: After making changes, conduct thorough testing to ensure that the workflow behaves as expected and that users can create and manage purchasing documents without encountering the error.
  
  
  By following these steps, you should be able to resolve the MM_PUR_SES073 error and continue with your purchasing processes in SAP.