How To Fix M8197 - Quantity falls short in purchase order & item &

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 197

• Message text: Quantity falls short in purchase order & item &

What causes this issue?

The total of the quantities you entered in the individual sub-items in
PO &V1&, item &V2&, is below the calculated quantity for the relevant
item. This depends whether a goods receipt is planned for the order.
A goods receipt is planned for the order
The quantity to be calculated equals the difference between the
previously delivered quantity and the previously calculated quantity.
A goods receipt is not planned for the order
The quantity to be calculated equals the difference between the ordered
quantity and previously calculated quantity.

System Response

The system determines that the product <ZG>(quantity to be calculated
- invoice quantitity) * order price</> is larger than the tolerance set
in MM Customizing for quantity variance.

How to fix this error?

Check the entered quantities.
If the quantities are correct, you can post the invoice.
If the quantities are not correct, confirm the message by pressing ENTER
The document overview is displayed. Then select the function
<LS>Adjustment on/off</> to correct the quantities.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8197 - Quantity falls short in purchase order & item & ?

  The SAP error message M8197 "Quantity falls short in purchase order & item &" typically occurs when there is a discrepancy between the ordered quantity in a purchase order and the quantity that is being delivered or received. This error can arise in various scenarios, such as during goods receipt, invoice verification, or when processing a purchase order.
  Causes:
  
  Quantity Mismatch: The quantity being delivered is less than the quantity specified in the purchase order.
  Partial Deliveries: The vendor may have delivered a partial quantity, and the system is configured to not allow partial deliveries.
  Incorrect Purchase Order: The purchase order may have been created with incorrect quantities.
  Stock Availability: There may be stock availability issues that prevent the full quantity from being delivered.
  Delivery Date Issues: The delivery date may have passed, and the system is not allowing the receipt of the remaining quantity.
  
  Solutions:
  
  Check Purchase Order: Verify the purchase order to ensure that the ordered quantity is correct and matches the expected delivery.
  Confirm Delivery Quantity: Check with the vendor to confirm the quantity they are able to deliver. If they can only deliver a partial quantity, you may need to adjust the purchase order or accept the partial delivery.
  Adjust Purchase Order: If the vendor cannot fulfill the entire order, consider adjusting the purchase order to reflect the new quantity.
  Enable Partial Deliveries: If your business process allows for partial deliveries, check the configuration in SAP to ensure that partial deliveries are enabled for the relevant purchase order type.
  Goods Receipt Process: Ensure that the goods receipt process is being followed correctly. If you are receiving a partial delivery, make sure to record it accurately in the system.
  Review Stock Levels: Check stock levels in the system to ensure that there are no issues with stock availability that could be causing the error.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order), MIGO (Goods Movement), or MIRO (Invoice Verification) to investigate the issue further.
  Configuration Settings: Review the configuration settings in the purchasing module to ensure that they align with your business processes regarding deliveries and quantities.
  User Exits and BAdIs: If your organization has custom developments, check if there are any user exits or BAdIs that might be affecting the behavior of purchase orders and goods receipts.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a functional consultant who can provide more tailored assistance based on your specific SAP environment and configuration.