How To Fix M8196 - Quantity exceeded in purchase order & item &

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 196

• Message text: Quantity exceeded in purchase order & item &

What causes this issue?

The totals of the quantities you entered in the individual sub-items in
PO &V1&, item &V2& will overwrite the quantity to be calculated for
the corresponding item. This depends whether a goods receipt is planned
for the purchase order.
If a goods receipt is planned, the quantity to be calculated equals the
difference between previously delivered and calculated quantities.
If a goods receipt is not planned, the quantity to be calculated equals
the difference between the calculated and ordered quantities.

System Response

Goods receipt-based invoice verification
The system does not allow you to post the entered quantity.
Order-item-based invoice verification
The system determines that the product <ZG>(invoice quantity - quantity
to be calculated) * order price</> is larger than the tolerance set in
MM Customizing for quantity variance.
At posting the system blocks the invoice for payment with the blocking
reason "Quantity variance".

How to fix this error?

Check the entered quantities. If the quantities are not correct, confirm
the message by pressing ENTER. The document overview is displayed.
Then select the function <LS>Adjustment on/off</> to correct the
quantities.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8196 - Quantity exceeded in purchase order & item & ?

  The SAP error message M8196 "Quantity exceeded in purchase order & item &" typically occurs when there is a discrepancy between the quantity specified in a purchase order and the quantity that is being processed or received. This error can arise in various scenarios, such as during goods receipt, invoice verification, or when trying to create a delivery.
  Causes:
  
  Quantity Mismatch: The quantity being processed exceeds the quantity specified in the purchase order for that particular item.
  Partial Deliveries: If the purchase order allows for partial deliveries, and the total quantity received exceeds the ordered quantity, this error may occur.
  Incorrect Document Reference: The document you are trying to process may not be correctly referencing the purchase order or item.
  Stock Management Issues: If stock levels are not updated correctly, it may lead to discrepancies in the quantities.
  Configuration Issues: There may be settings in the system that restrict the processing of quantities beyond what is specified in the purchase order.
  
  Solutions:
  
  Check Purchase Order: Verify the purchase order and ensure that the quantity you are trying to process does not exceed the ordered quantity.
  Adjust Quantities: If you need to receive or invoice a larger quantity, you may need to adjust the purchase order to reflect the correct quantity.
  Review Delivery Documents: Ensure that any delivery documents or goods receipts are correctly referencing the purchase order and that the quantities match.
  Consult with Procurement: If the quantity needs to be increased, consult with the procurement team to adjust the purchase order accordingly.
  System Configuration: If this error occurs frequently, it may be worth reviewing the system configuration related to purchase orders and goods movements to ensure it aligns with business processes.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME23N (Display Purchase Order) to view the purchase order details and ME21N (Create Purchase Order) to create or modify purchase orders.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling purchase orders and related transactions.
  User Roles: Ensure that you have the appropriate permissions to modify purchase orders or process goods receipts, as restrictions may lead to errors.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  If the problem persists after checking these aspects, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.