How To Fix M8196 - Quantity exceeded in purchase order & item &

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 196

• Message text: Quantity exceeded in purchase order & item &

What causes this issue?

The totals of the quantities you entered in the individual sub-items in
PO &V1&, item &V2& will overwrite the quantity to be calculated for
the corresponding item. This depends whether a goods receipt is planned
for the purchase order.
If a goods receipt is planned, the quantity to be calculated equals the
difference between previously delivered and calculated quantities.
If a goods receipt is not planned, the quantity to be calculated equals
the difference between the calculated and ordered quantities.

System Response

Goods receipt-based invoice verification
The system does not allow you to post the entered quantity.
Order-item-based invoice verification
The system determines that the product <ZG>(invoice quantity - quantity
to be calculated) * order price</> is larger than the tolerance set in
MM Customizing for quantity variance.
At posting the system blocks the invoice for payment with the blocking
reason "Quantity variance".

How to fix this error?

Check the entered quantities. If the quantities are not correct, confirm
the message by pressing ENTER. The document overview is displayed.
Then select the function <LS>Adjustment on/off</> to correct the
quantities.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8196 - Quantity exceeded in purchase order & item & ?

  The SAP error message M8196 "Quantity exceeded in purchase order & item &" typically occurs when there is a discrepancy between the quantity specified in a purchase order and the quantity that is being processed or received. This error can arise in various scenarios, such as during goods receipt, invoice verification, or when trying to create a delivery.
  Causes:
  
  Quantity Mismatch: The quantity being processed exceeds the quantity specified in the purchase order for that particular item.
  Partial Deliveries: If the purchase order allows for partial deliveries, and the total quantity received exceeds the ordered quantity, this error may occur.
  Incorrect Document Reference: The document you are trying to process may not be correctly referencing the purchase order or item.
  Stock Management Issues: If stock levels are not updated correctly, it may lead to discrepancies in the quantities.
  
  Configuration Issues: There may be settings in the system that restrict the processing of quantities beyond what is