How To Fix M8195 - Quantity invoiced is smaller than order quantity (no GR)

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 195

• Message text: Quantity invoiced is smaller than order quantity (no GR)

What causes this issue?

The quantity for which you are entering the invoice is smaller than the
difference between the quantity invoiced and the quantity ordered.
INCLUDE MM_IV_MELDUNGEN OBJECT DOKU ID TX

System Response

The system has established that the product <ZG>(Qty to be invoiced -
Qty invoiced) * Order price</> is greater than the tolerance limit set
in the Customizing system for price variances.

How to fix this error?

Check what you have entered and make any necessary corrections.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8195 - Quantity invoiced is smaller than order quantity (no GR) ?

  The SAP error message M8195, which states "Quantity invoiced is smaller than order quantity (no GR)," typically occurs during the invoicing process when the quantity being invoiced is less than the quantity ordered, and there has been no Goods Receipt (GR) recorded for the order. This situation can arise in various scenarios, such as when processing invoices for purchase orders or service orders.
  Cause:
  
  Invoicing Before GR: The most common cause is that the invoice is being created for a purchase order item for which no Goods Receipt has been posted. In SAP, the system expects that a GR should be recorded before an invoice can be processed.
  Partial Invoicing: If an invoice is being created for a partial quantity, and the system is configured to require a GR before invoicing, this error will occur.
  Incorrect Quantity: The quantity entered in the invoice may be less than the ordered quantity, and since no GR has been posted, the system does not allow the invoice to be processed.
  
  Solution:
  
  
  Post Goods Receipt: If the invoice is for items that have not yet been received, you should first post the Goods Receipt for the relevant purchase order. This will update the system to reflect that the items have been received, allowing you to proceed with the invoicing.
  
  Transaction Code: MIGO (Goods Movement)
  Select "Goods Receipt" and enter the relevant details to post the GR.
  
  
  
  Check Invoice Quantity: If you are trying to invoice for a partial quantity, ensure that the quantity you are entering is valid and that it does not exceed the ordered quantity. If you need to invoice for a partial quantity, ensure that the GR has been posted for that quantity.
  
  
  Review Purchase Order: Check the purchase order to ensure that it is correctly set up and that the quantities are as expected. If there are discrepancies, you may need to adjust the purchase order or the invoice accordingly.
  
  
  Configuration Settings: If your business process allows for invoicing without a GR, you may need to review the configuration settings in SAP. This may involve changing the settings in the purchasing or invoicing module to allow for such transactions, but this should be done with caution and in accordance with your organization's policies.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MIGO (Goods Movement), MIRO (Invoice Verification), and ME23N (Display Purchase Order) to navigate through the processes effectively.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  User Authorization: Ensure that you have the necessary authorizations to post GRs and invoices in the system, as lack of permissions can also lead to issues.
  
  By following these steps, you should be able to resolve the M8195 error and successfully process your invoice.