How To Fix LR257 - Record &1 has the wrong cost accounting variant

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 257

• Message text: Record &1 has the wrong cost accounting variant

What causes this issue?

Record number &v1& specifies cost accounting variant &v2& whereas the
data entry profile specifies cost accounting variant &v3&.

System Response

The record has not been processed.

How to fix this error?

You can only post the record using a data entry profile that has
variant &v2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR257 - Record &1 has the wrong cost accounting variant ?

  The SAP error message LR257, which states "Record &1 has the wrong cost accounting variant," typically occurs in the context of cost accounting and controlling modules within SAP. This error indicates that there is a mismatch between the cost accounting variant defined in the system and the one that is expected for the specific record or transaction being processed.
  Cause:
  
  Incorrect Cost Accounting Variant: The record being processed is associated with a cost accounting variant that does not match the expected variant for the transaction or master data.
  Configuration Issues: There may be configuration issues in the controlling area or the cost center settings that lead to this mismatch.
  Data Entry Errors: Manual data entry errors when creating or modifying records can lead to the assignment of an incorrect cost accounting variant.
  Master Data Issues: The master data (like cost centers, internal orders, etc.) may not be correctly set up with the appropriate cost accounting variant.
  
  Solution:
  
  Check Configuration: Verify the configuration settings for the controlling area and ensure that the correct cost accounting variant is assigned. This can be done in the SPRO transaction under the controlling settings.
  Review Master Data: Check the master data associated with the record (e.g., cost centers, internal orders) to ensure that they are assigned the correct cost accounting variant.
  Correct the Record: If the record itself has been incorrectly assigned a cost accounting variant, you may need to correct it. This can involve changing the variant in the relevant transaction or record.
  Consult Documentation: Review SAP documentation or help resources for specific guidance on the cost accounting variant settings and their implications.
  User Authorization: Ensure that the user has the necessary authorizations to make changes to the cost accounting settings or records.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KP06: Cost Center Planning
  KSB1: Cost Centers: Actual Line Items
  KOB1: Orders: Actual Line Items
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Training and Documentation: Consider training sessions or documentation on SAP Controlling (CO) module to better understand cost accounting variants and their configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Controlling for further assistance.