How To Fix LR255 - Some data was not deleted because it has already been approved

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 255

• Message text: Some data was not deleted because it has already been approved

What causes this issue?

In one of your data entry profiles, you specified that records cannot
be changed once they have been approved. Records created using this
data entry profile could, therefore, not be deleted once they had been
approved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR255 - Some data was not deleted because it has already been approved ?

  The SAP error message LR255 indicates that an attempt to delete certain data has failed because that data has already been approved. This typically occurs in the context of logistics or procurement processes where certain documents or entries cannot be modified or deleted once they have been approved.
  Cause:
  
  Approval Status: The data you are trying to delete has already been approved in the system. This could be related to purchase orders, contracts, or other documents that require approval before they can be finalized.
  Data Integrity: SAP enforces data integrity rules to prevent the deletion of approved documents to maintain accurate records and prevent inconsistencies in the system.
  
  Solution:
  
  Check Approval Status: Verify the approval status of the data you are trying to delete. If it has been approved, you will need to either reverse the approval or take other actions based on your business processes.
  Revoke Approval: If your business process allows it, you may need to revoke the approval of the document before attempting to delete it. This can usually be done through the relevant transaction code or application in SAP.
  Consult with Your Team: If you are unsure about the implications of deleting approved data, consult with your team or a supervisor to ensure that you are following the correct procedures.
  Use Change Documents: If you need to make changes to the approved data, consider using change documents or creating a new version of the document instead of deleting it.
  Authorization Check: Ensure that you have the necessary authorizations to perform the delete operation. Sometimes, lack of proper authorization can lead to errors.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the relevant transaction codes for managing approvals and deletions in your specific SAP module (e.g., ME22N for purchase orders).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or additional guidance provided by SAP.
  Documentation: Review your organization's documentation on data management and approval processes to ensure compliance with internal policies.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.