How To Fix LR256 - Data record number &1 can no longer be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 256

• Message text: Data record number &1 can no longer be changed

What causes this issue?

Record number &v1& already has the status "Approved". The profile
specifies that records with the status "Approved" may no longer be
changed.

How to fix this error?

Check the data you have submitted.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR256 - Data record number &1 can no longer be changed ?

  The SAP error message LR256, which states "Data record number &1 can no longer be changed," typically occurs in the context of logistics and inventory management, particularly when dealing with data records that are locked or have been finalized in some way. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Finalized Data: The data record you are trying to change has already been finalized or posted. This means that the record is no longer editable.
  Status of the Document: The document associated with the data record may have a status that prevents further changes (e.g., it may be in a completed or archived state).
  Locking Mechanism: The record may be locked by another user or process, preventing any modifications.
  Time Constraints: There may be time constraints set in the system that prevent changes to records after a certain period.
  
  Solutions:
  
  Check Document Status: Verify the status of the document associated with the data record. If it is finalized, you may need to create a new record or document to make the necessary changes.
  Unlock the Record: If the record is locked, check if another user is currently editing it. You may need to wait for them to finish or contact them to release the lock.
  Consult with Your SAP Administrator: If you believe the record should be editable, consult with your SAP administrator or support team. They can check the system settings and permissions.
  Use Change Documents: If applicable, consider using change documents or creating a new entry to reflect the necessary changes instead of modifying the existing record.
  Review Configuration Settings: If this error occurs frequently, it may be worth reviewing the configuration settings in your SAP system to ensure they align with your business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you navigate the issue, such as MB1A, MB1B, or MB1C for inventory management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or solutions based on the version of SAP you are using.
  User Documentation: Review user documentation or training materials related to the specific module you are working with, as they may provide insights into handling data records and understanding their statuses.
  
  If the issue persists after trying the above solutions, it may be beneficial to escalate the matter to SAP support for further assistance.