How To Fix LR259 - Record with external document number &1 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 259

• Message text: Record with external document number &1 does not exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message LR259 - Record with external document number &1 does not exist ?

  The SAP error message LR259, which states "Record with external document number &1 does not exist," typically occurs in the context of document management or when dealing with external documents in SAP. This error indicates that the system is unable to find a record associated with the specified external document number.
  Causes:
  
  Incorrect Document Number: The external document number provided may be incorrect or mistyped.
  Document Not Created: The document may not have been created or saved in the system.
  Document Deleted: The document may have been deleted or archived, making it unavailable for retrieval.
  Authorization Issues: The user may not have the necessary permissions to access the document.
  Data Synchronization Issues: If the system is integrated with external systems, there may be synchronization issues leading to missing records.
  
  Solutions:
  
  Verify Document Number: Double-check the external document number for accuracy. Ensure that it is entered correctly without any typos.
  Check Document Existence: Use transaction codes like SE16 or SE11 to check the relevant database tables (e.g., BKPF, BSEG, or specific document management tables) to see if the document exists.
  Review Document Creation Process: Ensure that the document was created properly in the system. If it was supposed to be created by a process, verify that the process completed successfully.
  Check Deletion/Archiving: Investigate if the document has been deleted or archived. If it has been archived, you may need to restore it from the archive.
  User Authorization: Ensure that the user has the necessary authorizations to access the document. Check the user roles and permissions.
  Consult with IT Support: If the issue persists, consult with your IT support team or SAP Basis team to investigate any potential system issues or data inconsistencies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), SE16 (Data Browser), and SE11 (Data Dictionary).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for relevant notes in the SAP Support Portal.
  Documentation: Review SAP documentation related to document management and external document handling for additional context and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the LR259 error and take appropriate action to resolve it.