How To Fix KR406 - Select archive or database

SAP Error Message - Details

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 406

• Message text: Select archive or database

What causes this issue?

You have not selected a data source.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select an archive or database or both as data source.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KR406 - Select archive or database ?

  The SAP error message KR406 ("Select archive or database") typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting or internal orders. This error indicates that the system is unable to find the required data in either the database or the archive.
  Cause:
  
  Data Availability: The primary cause of this error is that the system cannot find the requested data in the database. This could be due to the data being archived or deleted.
  Archiving Settings: If the archiving settings are not correctly configured, the system may not be able to access archived data.
  Selection Criteria: The selection criteria used in the report or transaction may not match any existing records in the database or archive.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the archived data.
  
  Solution:
  
  Check Data Availability: Verify if the data you are trying to access is indeed archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration).
  Adjust Selection Criteria: Review and adjust the selection criteria in your report or transaction to ensure it matches the available data.
  Review Archiving Configuration: Ensure that the archiving configuration is set up correctly. This includes checking the archiving object settings and ensuring that the data is archived properly.
  User Authorizations: Check if the user has the necessary authorizations to access both the database and archived data. You may need to consult with your SAP security team to ensure proper access rights.
  Consult Documentation: Refer to SAP documentation or notes related to the specific transaction or report you are using for any additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for reading archived data), and KOB1 (for displaying document line items).
  SAP Notes: Check SAP Notes for any known issues or patches related to the KR406 error. You can search for notes in the SAP Support Portal.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the KR406 error in your SAP system.