How To Fix KR357 - Cost center master incompletely archived because transaction data exists

SAP Error Message - Details

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 357

• Message text: Cost center master incompletely archived because transaction data exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KR357 - Cost center master incompletely archived because transaction data exists ?

  The SAP error message KR357 indicates that a cost center master record cannot be archived because there is still transaction data associated with it. This typically means that there are financial transactions or postings that reference the cost center, preventing it from being archived.
  Cause:
  
  Existing Transaction Data: The primary reason for this error is that there are still active transactions (such as postings in financial accounting, controlling, or other modules) that reference the cost center.
  Incomplete Archiving Process: The archiving process may not have been completed for all related data, or the data may not have been archived correctly.
  Dependencies: The cost center may be linked to other objects or processes that prevent it from being archived.
  
  Solution:
  To resolve the KR357 error, you can follow these steps:
  
  
  Identify Transaction Data:
  
  Use transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to check for any existing postings related to the cost center.
  Review the cost center's transaction history to identify any active transactions.
  
  
  
  Clear Transaction Data:
  
  If possible, reverse or clear any transactions that are still active for the cost center. This may involve posting adjustments or reallocating costs to other cost centers.
  Ensure that all relevant financial postings are completed and that there are no outstanding transactions.
  
  
  
  Check Archiving Objects:
  
  Ensure that the archiving objects related to the cost center (such as CO documents) have been archived properly. You can use transaction SARA to check the status of archiving objects.
  If necessary, run the archiving process again for the relevant objects.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or Finance team for specific guidelines on archiving cost centers and related data.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like S_ALR_87013611 (Cost Centers: Actual/Plan/Variance) to analyze the cost center's data and ensure that it is ready for archiving.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if you suspect there may be a system issue or bug.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data volume. It is essential to ensure that all related data is archived before archiving master records.
  Cost Center Accounting (CCA): Understanding how cost centers work in SAP and their role in financial reporting and controlling can help in managing and archiving them effectively.
  Transaction Codes: Familiarize yourself with relevant transaction codes for monitoring and managing cost centers, such as KSB1, KOB1, SARA, and others.
  
  By following these steps, you should be able to resolve the KR357 error and successfully archive the cost center master record.