How To Fix KR356 - No totals records archived because line items still exist

SAP Error Message - Details

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 356

• Message text: No totals records archived because line items still exist

Self-Explanatory Message

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• What is the cause and solution for SAP error message KR356 - No totals records archived because line items still exist ?

  The SAP error message KR356 ("No totals records archived because line items still exist") typically occurs when you attempt to archive cost accounting (CO) data, specifically when there are still line items present in the system that prevent the archiving of totals records. This is a common issue in SAP systems when dealing with the archiving of financial data.
  Cause:
  The error arises because the archiving process for totals records in the CO module requires that all associated line items be archived or deleted first. If there are still line items in the database that reference the totals records, the system will not allow the archiving process to proceed. This is a safeguard to ensure data integrity, as totals records are dependent on the existence of their corresponding line items.
  Solution:
  To resolve this issue, you need to follow these steps:
  
  
  Identify Line Items: Use transaction codes such as KSB1 (Cost Centers: Actual Line Items) or CJI3 (Project Actual Line Items) to identify the line items that are still present in the system.
  
  
  Archive or Delete Line Items: Depending on your business requirements, you can either:
  
  Archive the line items if they are eligible for archiving.
  Delete the line items if they are no longer needed (ensure you have the necessary authorizations and that this action complies with your data retention policies).
  
  
  
  Check Archiving Objects: Ensure that the relevant archiving objects are set up correctly in your system. You can check this in transaction SARA (Archive Administration) and ensure that the archiving process is configured properly.
  
  
  Run the Archiving Process Again: After ensuring that all line items are archived or deleted, you can attempt to run the archiving process for the totals records again.
  
  
  Consult Documentation: If you continue to face issues, refer to SAP documentation or consult with your SAP Basis or CO module expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), KSB1, CJI3, and others related to CO data management.
  Archiving Objects: Understand the specific archiving objects related to CO, such as CO-OM (Overhead Management) and CO-PA (Profitability Analysis).
  Data Retention Policies: Ensure that your archiving strategy aligns with your organization's data retention policies and compliance requirements.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  
  By following these steps, you should be able to resolve the KR356 error and successfully archive your CO totals records.