How To Fix KR356 - No totals records archived because line items still exist

KR356 - Overview

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 356

• Message text: No totals records archived because line items still exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KR356 - No totals records archived because line items still exist ?

  The SAP error message KR356 ("No totals records archived because line items still exist") typically occurs when you attempt to archive cost accounting (CO) data, specifically when there are still line items present in the system that prevent the archiving of totals records. This is a common issue in SAP systems when dealing with the archiving of financial data.
  
  Cause:
  The error arises because the archiving process for totals records in the CO module requires that all associated line items be archived or deleted first. If there are still line items in the database that reference the totals records, the system will not allow the archiving process to proceed. This is a safeguard to ensure data integrity, as totals records are dependent on the existence of their corresponding line items.
  
  Solution:
  To resolve this issue, you need to follow these steps:
  
  
  Identify Line Items: Use transaction codes such as KSB1 (Cost Centers: Actual Line Items)