How To Fix KR355 - Totals records incompletely archived because line items still exist

SAP Error Message - Details

• Message type: E = Error

• Message class: KR - Archiving Reports and Utilities

• Message number: 355

• Message text: Totals records incompletely archived because line items still exist

Self-Explanatory Message

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• What is the cause and solution for SAP error message KR355 - Totals records incompletely archived because line items still exist ?

  The SAP error message KR355 indicates that totals records in the Controlling (CO) module could not be completely archived because there are still line items present in the system. This typically occurs when you attempt to archive CO data, but the system finds that there are still associated line items that prevent the totals records from being archived.
  Cause:
  
  Existing Line Items: The primary cause of this error is that there are still line items in the database that are linked to the totals records you are trying to archive. The archiving process requires that all line items related to the totals records be deleted or archived first.
  Incomplete Data Cleanup: If previous archiving processes were not completed successfully, it may leave behind line items that need to be addressed.
  Configuration Issues: There may be configuration settings in the archiving object that are not set correctly, leading to this error.
  
  Solution:
  To resolve the KR355 error, follow these steps:
  
  
  Identify Line Items:
  
  Use transaction codes like KAH1 (Display Cost Center) or KSB1 (Cost Centers: Actual Line Items) to identify the line items that are still present for the totals records you are trying to archive.
  
  
  
  Delete or Archive Line Items:
  
  If the line items are no longer needed, you can delete them. However, be cautious with this approach as it may affect reporting and historical data.
  If the line items are still needed, consider archiving them first. Use the appropriate archiving transaction (e.g., SARA) to archive the line items before attempting to archive the totals records again.
  
  
  
  Check Archiving Object Configuration:
  
  Ensure that the archiving object for CO is configured correctly. You can check this in transaction SARA under the relevant archiving object settings.
  
  
  
  Re-attempt Archiving:
  
  Once all line items have been addressed, re-attempt the archiving process for the totals records.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving in the CO module for any specific instructions or considerations.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data volume. It is essential to follow the correct sequence of archiving line items before totals records.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  KSB1: Display Actual Line Items
  KAH1: Display Cost Center
  
  
  SAP Notes: Check for any SAP Notes that may provide additional insights or solutions related to this error message.
  
  By following these steps, you should be able to resolve the KR355 error and successfully archive your totals records in SAP.