How To Fix KD563 - Settlement cannot be repeated - settlement documents already archived

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 563

• Message text: Settlement cannot be repeated - settlement documents already archived

What causes this issue?

The sender has distribution rules with settlement type PER which have
already been used for a settlement in the settlement period. As the
settlement documents for the settlement period have already been
archived, you cannot repeat the settlement.

How to fix this error?

Check whether the costs can be allocated using a transfers or whether
the settlement can be carried out in a later period.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD563 - Settlement cannot be repeated - settlement documents already archived ?

  The SAP error message KD563, "Settlement cannot be repeated - settlement documents already archived," typically occurs in the context of the settlement process in SAP Controlling (CO) when you attempt to settle a cost object (like an internal order, project, or cost center) that has already been settled and the settlement documents have been archived.
  Cause:
  
  Settlement Already Processed: The primary cause of this error is that the settlement for the specified cost object has already been executed, and the associated settlement documents have been archived.
  Archiving: Once the settlement documents are archived, they are no longer available for processing in the system, which prevents any further settlement actions on that cost object.
  Incorrect Attempt: You might be trying to settle a cost object that is not meant to be settled again, or you are using the wrong transaction or parameters.
  
  Solution:
  
  Check Settlement Status: Verify the status of the cost object to confirm whether it has already been settled. You can do this by checking the settlement documents or the status in the relevant transaction (e.g., KO03 for internal orders).
  Review Archived Documents: If you need to access the details of the archived settlement documents, you may need to consult your archiving strategy or use the appropriate transaction to view archived data (e.g., SARA for archiving).
  Reversal of Settlement: If you need to reverse the settlement, you may need to unarchive the documents if your system allows it, or you may need to create a new cost object for further processing.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific procedures related to your organization's configuration and archiving policies.
  Use Correct Transaction: Ensure you are using the correct transaction code for the intended operation. If you are trying to settle a cost object that should not be settled again, consider whether you need to perform a different action.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO03 (Display Internal Order), KO02 (Change Internal Order), and SARA (Archive Administration).
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Archiving Strategy: Understand your organization's archiving strategy and policies, as they can affect how you manage settled documents.
  User Authorization: Ensure that you have the necessary authorizations to view or manipulate settled and archived documents.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult SAP community forums for further assistance.