How To Fix KD565 - Debit under cost element & not completely settled

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 565

• Message text: Debit under cost element & not completely settled

What causes this issue?

You should perform a full settlement for the sender. All costs for the
sender are settled during a full settlement.
In the following case, the order balance can still be <> 0:
You maintain distribution rules for the sender, in which an amount is
maintained.
There are no FUL rules (settlement type FUL) with percentage rate or
equivalence numbers.
In this example, it could be that more than or less than the order
balance is settled during the full settlement.

How can this happen?

During a major repair, you estimate costs of $100,000. The repair lasts
about 10 months. The costs for the repair are collected on an order and
should be settled as evenly as possible to the responsible cost center.
As the costs incurred in the individual periods can vary, you settle
exactly $10,000 to the responsible cost center for each of the 10
months. Only when the final invoice for the repair has been posted to
the order, do you make a final settlement with settlement type FUL and
100%. Now you have ensured that the order balance is 0.

How to fix this error?

Check whether, in this case, an incomplete settlement is planned.
Observation:
You can change the message type (a "warning" appears in the standard)
in the following cases
Error message
Information
or give no message.
To do this, use the workstep <DS:TRAN.OBA5>Change_message_control</>
(Application area "KD", Message number "565").

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD565 - Debit under cost element & not completely settled ?

  The SAP error message KD565, which states "Debit under cost element & not completely settled," typically occurs in the context of controlling (CO) and cost accounting within SAP. This error indicates that there are costs associated with a specific cost element that have not been fully settled to the appropriate cost objects (such as internal orders, projects, or cost centers).
  Cause:
  
  Incomplete Settlement: The primary cause of this error is that the costs associated with a cost element have not been fully settled. This can happen if the settlement process was not executed correctly or if there are pending transactions that need to be settled.
  Incorrect Configuration: There may be issues with the configuration of the settlement rules for the cost element or the associated cost object.
  Missing Settlement Rules: If the cost object does not have the necessary settlement rules defined, the system will not know where to settle the costs.
  Open Items: There may be open items in the system that are preventing the settlement from being completed.
  
  Solution:
  
  Check Settlement Status: Review the settlement status of the cost object associated with the cost element. You can do this by using transaction codes like KOB1 (for displaying line items) or KSV5 (for displaying settlement documents).
  Execute Settlement: If the costs are not settled, execute the settlement process using transaction KO88 (for settling orders) or KSU5 (for settling internal orders). Ensure that you select the correct parameters and cost objects.
  Review Settlement Rules: Check the settlement rules for the cost object to ensure they are correctly defined. You can do this in the configuration settings or by using transaction OKO7.
  Clear Open Items: If there are open items that are preventing the settlement, you may need to clear them. This could involve posting additional transactions or adjusting existing ones.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance related to your organization's configuration and processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KOB1: Display CO Line Items
  KO88: Settle Order
  KSU5: Settle Internal Order
  OKO7: Maintain Settlement Profile
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to perform settlement activities and access the relevant transactions.
  Training and Documentation: Consider reviewing training materials or documentation related to SAP CO module to better understand the settlement process and related configurations.
  
  By following these steps, you should be able to identify the cause of the KD565 error and take appropriate actions to resolve it.