How To Fix KD564 - Some or all of the settlement documents are archived

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 564

• Message text: Some or all of the settlement documents are archived

What causes this issue?

Some or all of the settlement documents for the sender have been
archived. This being the case, you can only check the "previous
settlements" using reporting for the sender or receivers.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If only some of the settlement documents have been archived, you can
evaluate the rest but the display will be incomplete.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD564 - Some or all of the settlement documents are archived ?

  The SAP error message KD564 indicates that some or all of the settlement documents related to a particular process have been archived. This typically occurs in the context of controlling (CO) and profitability analysis (CO-PA) when trying to access or process settlement documents that are no longer available in the active database due to archiving.
  Cause:
  
  Archiving Process: The archiving process in SAP is designed to move older data from the active database to an archive to improve system performance and manage data volume. If settlement documents have been archived, they cannot be accessed in the usual way.
  Incorrect Document Reference: The system may be trying to reference a settlement document that has been archived, leading to this error.
  Configuration Issues: There may be configuration settings that affect how documents are archived or retrieved.
  
  Solution:
  
  Check Archive Status: Use transaction code SARA to check the status of the archiving process. You can look for the specific archiving object related to settlement documents (e.g., CO settlement documents).
  Access Archived Data: If you need to access the archived documents, you can use the archive management tools in SAP. You may need to restore the documents from the archive if they are required for processing.
  Review Configuration: Ensure that the archiving settings are correctly configured. This includes checking the retention periods and ensuring that the necessary documents are not archived prematurely.
  Consult with Basis Team: If you are unable to resolve the issue, consult with your SAP Basis team. They can help with accessing archived data or adjusting the archiving settings.
  Use Reporting Tools: If you need to analyze data related to the archived documents, consider using reporting tools that can access archived data, such as SAP BW or specific reporting transactions.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Documentation: Refer to SAP Help documentation for details on archiving processes and how to manage archived data.
  User Roles: Ensure that you have the necessary authorizations to access archived data or perform archiving tasks.
  
  By following these steps, you should be able to address the KD564 error and manage your settlement documents effectively.