How To Fix J1B_NFE381 - Several NF-e items exist for the same PO item in subcontracting

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 381

• Message text: Several NF-e items exist for the same PO item in subcontracting

What causes this issue?

The system does not support the scenario where you have several NF-e
items for the same purchase order item in the process of subcontracting.

System Response

This scenario is not supported in incoming automation.

How to fix this error?

Post the incoming NF-e manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE381 - Several NF-e items exist for the same PO item in subcontracting ?

  The SAP error message J1B_NFE381 indicates that there are multiple NF-e (Nota Fiscal Eletrônica) items associated with the same Purchase Order (PO) item in a subcontracting scenario. This situation typically arises when there are discrepancies in the way the NF-e documents are linked to the PO items, leading to confusion in the system regarding which NF-e should be processed for the specific PO item.
  Cause:
  
  Multiple NF-e Documents: There may be multiple NF-e documents created for the same PO item, which can happen if there are multiple deliveries or invoices associated with that item.
  Incorrect Configuration: The system configuration for handling NF-e in subcontracting may not be set up correctly, leading to issues in how the documents are processed.
  Data Entry Errors: Manual errors during the entry of NF-e or PO data can lead to multiple entries for the same item.
  System Bugs: Occasionally, bugs or inconsistencies in the SAP system can lead to this error.
  
  Solution:
  
  Review NF-e Documents: Check the NF-e documents associated with the PO item. Identify if there are indeed multiple NF-e entries for the same item and determine which ones are valid.
  Consolidate NF-e: If possible, consolidate the NF-e documents to ensure that only one valid NF-e is linked to the PO item.
  Correct Data Entry: If the issue is due to incorrect data entry, correct the entries in the system to ensure that only one NF-e is associated with each PO item.
  Configuration Check: Review the configuration settings for NF-e processing in the SAP system to ensure they are set up correctly for subcontracting scenarios.
  Consult Documentation: Refer to SAP documentation or notes related to NF-e processing and subcontracting for any specific guidelines or updates that may address this issue.
  Contact SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  NF-e Overview: NF-e is an electronic invoice used in Brazil, and it is essential for compliance with tax regulations.
  Subcontracting in SAP: Subcontracting involves sending materials to a vendor for processing and receiving finished goods back. Proper handling of NF-e is crucial in this process.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to NF-e processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), J1B1N (NF-e Processing), and others that may help in troubleshooting.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.