How To Fix J1B_NFE040 - Doc. &1 switched to contingency; cancel source document and post it again

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 040

• Message text: Doc. &1 switched to contingency; cancel source document and post it again

What causes this issue?

Document number &v1& was switched to contingency, and follow-up actions
are required.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Cancel the fiscal document &v1& by canceling the corresponding source
document (billing, material document, or logistics invoice).
Post the application document again to generate a contingency fiscal
document.
Make sure that the contingency fiscal document is or will be sent to the
tax authorities:
If fiscal document &v1& has not been sent to the tax authorities yet,
send it using the
<DS:TRAN.J1BNFE>Monitor</>.
If fiscal document &v1& has already been sent, wait for the response
from the tax authorities.
After receiving the response from the tax authorities, proceed as
follows:
If the tax authorities authorize the document, send a request for
authorization to cancel the documents.
If the tax authorities reject the tax authorities, send a request for
authorization to skip the number of the fiscal document &v1&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE040 - Doc. &1 switched to contingency; cancel source document and post it again ?

  The SAP error message J1B_NFE040 indicates that a document has been switched to contingency mode due to issues with the electronic invoicing process, particularly in Brazil where the Nota Fiscal Eletrônica (NFE) is used. This error typically arises when there are problems with the electronic document's transmission or validation with the tax authorities.
  Cause:
  
  Transmission Issues: The document may not have been successfully transmitted to the tax authority (SEF) due to network issues or incorrect configurations.
  Validation Errors: The document may have failed validation checks, such as incorrect data formats, missing mandatory fields, or discrepancies in the information provided.
  Contingency Mode: The system automatically switches to contingency mode when it cannot send the document electronically, which means that the document is not valid for tax purposes until it is corrected and reprocessed.
  
  Solution:
  
  Cancel the Source Document: You need to cancel the original document that triggered the error. This can usually be done through the transaction code used for document management (e.g., VF02 for billing documents).
  Check and Correct Data: Review the document for any errors or missing information. Ensure that all required fields are filled out correctly and that the data complies with the tax authority's requirements.
  Repost the Document: After correcting any issues, repost the document. This may involve re-initiating the electronic invoicing process to ensure that the document is sent to the tax authority correctly.
  Monitor Transmission: After reposting, monitor the transmission status to ensure that the document is successfully sent and validated by the tax authority.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  Configuration Settings: Review the configuration settings for electronic invoicing in your SAP system to ensure they are set up correctly.
  Documentation: Refer to SAP documentation or guides specific to Nota Fiscal Eletrônica for detailed steps on handling electronic documents in Brazil.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to resolve the J1B_NFE040 error and successfully process your electronic documents.