How To Fix J1B_NFE042 - Document must not be changed; switching to display mode

SAP Error Message - Details

• Message type: E = Error

• Message class: J1B_NFE - Message class for NF-e

• Message number: 042

• Message text: Document must not be changed; switching to display mode

What causes this issue?

You attempted to change an electronic fiscal document that is subject to
authorization.
You must not change a document that you have sent for authorization or
that has the <ZK>Authorized</> status.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Opening a document that is subject to authorization in change mode is
not supported. The system switches automatically to the display mode.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J1B_NFE042 - Document must not be changed; switching to display mode ?

  The SAP error message J1B_NFE042 indicates that a document is in a state where it cannot be modified, and the system is switching to display mode. This typically occurs in the context of Brazil's Nota Fiscal Eletrônica (NF-e) processing, where certain documents are locked for editing after they have been processed or sent to the tax authorities.
  Cause:
  
  Document Status: The document may have already been processed, approved, or sent to the tax authority, which locks it for further changes.
  Authorization Issues: The user may not have the necessary permissions to edit the document.
  System Configuration: The system may be configured to prevent changes to certain types of documents after specific actions have been taken.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. If it has been processed or sent, you will need to create a new document or make adjustments through the appropriate channels (e.g., credit notes).
  User Permissions: Ensure that the user has the necessary permissions to edit the document. If not, contact your SAP administrator to adjust the user roles.
  Consult Documentation: Review the SAP documentation or help files related to NF-e processing to understand the specific conditions under which documents can be modified.
  Use Display Mode: If the document is locked for editing, you can still view it in display mode to check its details and status.
  Contact Support: If you believe this is an error or if you need to make changes to a document that is locked, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with transaction codes related to NF-e processing, such as J1B1N (for NF-e processing) and J1B2N (for NF-e cancellation).
  Training: Consider training sessions or materials on NF-e processing in SAP to better understand the workflow and restrictions.
  
  By following these steps, you should be able to address the error message and understand the context in which it occurs.