How To Fix HRTIM00REC028 - Deduction from date &1 after deduction to date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 028

• Message text: Deduction from date &1 after deduction to date &2

What causes this issue?

The valid from date&V1& of the time quota record being processed lies
after the valid to date&V2&. The record cannot be deducted.

System Response

In order that a time quota entitlement can be deducted, you must define
a deduction period that is different from the validity period. If you
do not specify the start or end date of the deduction period, they will
be set internally to the valid from or valid to date.
If the definition of the deduction period is irregular, the time quota
cannot be deducted. You cannot save the record in this state.

How to fix this error?

The start date of quota deduction must lie before the end of deduction.
Adjust your entries accordingly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC028 - Deduction from date &1 after deduction to date &2 ?

  The SAP error message HRTIM00REC028 typically occurs in the context of time management and payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is an issue with the deduction period specified for a particular employee's time record. Specifically, it suggests that the deduction from date is after the deduction to date, which is logically incorrect.
  Cause:
  The error is caused by one of the following scenarios:
  
  Incorrect Date Entry: The dates entered for the deduction period are reversed, meaning the "from date" is later than the "to date."
  Configuration Issues: There may be issues with the configuration of the deduction types or rules in the system.
  Data Entry Errors: Manual data entry errors during the creation or modification of time records or payroll data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Dates:
  
  Review the deduction records for the employee in question.
  Ensure that the "from date" is earlier than the "to date." If they are reversed, correct the dates.
  
  
  
  Correct Data Entry:
  
  If the error occurred during manual entry, correct the data in the relevant infotype (e.g., Infotype 0014 for recurring payments and deductions).
  Make sure to save the changes after correcting the dates.
  
  
  
  Review Configuration:
  
  If the issue persists, check the configuration settings for the deduction types in the SAP system. Ensure that the rules governing deductions are set up correctly.
  Consult with your SAP HCM functional consultant if you suspect configuration issues.
  
  
  
  Testing:
  
  After making corrections, run a test payroll or simulate the payroll process to ensure that the error does not reoccur.
  
  
  
  Documentation:
  
  Document the changes made and any issues encountered for future reference and to assist others who may face similar issues.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 0014 (Recurring Payments and Deductions) and Infotype 0008 (Basic Pay) as they may be involved in the deduction process.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  User Roles: Ensure that users entering this data have the appropriate roles and authorizations to make changes to payroll and deduction records.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.