How To Fix HRTIM00REC026 - Quota record &1 not valid for entire period from &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 026

• Message text: Quota record &1 not valid for entire period from &2 to &3

What causes this issue?

In Customizing, a delimited record is entered for each quota type. This
means that there may be several Customizing records for one quota type.
These records have different characteristics and do not overlap.
In this case, the system has recognized that the record corresponding
to the quota type &V1& is not valid for the entire <ZH>deduction
interval</> of the quota entitlement being processed. If the 'deduction
from date' and 'deduction end date' fields are not filled, they are set
internally to match the 'valid from' and 'valid to' dates of the quota
entitlement.

System Response

The current quota entitlement cannot be saved as the time unit or
another counting-related feature changes during its validity period.
This means that a correct quota deduction cannot be made.

How to fix this error?

Please check the definition of the quota type &V1& and its validity
intervals. Adjust the <ZH>deduction interval</> of the current quota
entitlement accordingly. If no deduction interval is specified, adjust
the validity period of the infotype record accordingly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC026 - Quota record &1 not valid for entire period from &2 to &3 ?

  The SAP error message HRTIM00REC026 indicates that there is an issue with a quota record for an employee. Specifically, it means that the quota record identified by &1 is not valid for the entire period specified from &2 to &3. This can occur in various scenarios related to time management and leave quotas in SAP.
  Cause:
  
  
  Quota Validity Period: The quota record may have a validity period that does not cover the entire range specified. For example, if the quota is only valid from January 1 to March 31, but the system is checking for validity from January 1 to December 31, this error will occur.
  
  
  Quota Type Configuration: The quota type may not be configured correctly in the system, leading to discrepancies in how the quota is applied.
  
  
  Employee Status: The employee's status (e.g., active, inactive, on leave) may affect the validity of the quota.
  
  
  Quota Generation Issues: There may have been issues during the quota generation process, leading to incomplete or incorrect records.
  
  
  Solution:
  
  
  Check Quota Validity: Review the quota record for the employee in question. Ensure that the validity period of the quota covers the entire range from &2 to &3. If it does not, you may need to adjust the validity dates.
  
  
  Adjust Quota Configuration: If the quota type is not configured correctly, you may need to adjust the configuration settings in the SAP system. This may involve working with your HR or SAP configuration team.
  
  
  Update Employee Status: Ensure that the employee's status is appropriate for the quota being checked. If the employee is on leave or inactive, verify that the quota is still applicable.
  
  
  Re-generate Quotas: If there are issues with the quota records, you may need to re-generate the quotas for the employee. This can often be done through the relevant SAP transaction codes (e.g., PT60 for time evaluation).
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on quota management and error handling.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PT60 (Time Evaluation).
  Quota Types: Understand the different types of quotas (e.g., vacation, sick leave) and their configurations in the system.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may resolve the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.