How To Fix HRTIM00REC025 - No quota available for att./abs. &1 for pers. no. &2 between &3 and &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00REC - HR Messages: Time Recording

• Message number: 025

• Message text: No quota available for att./abs. &1 for pers. no. &2 between &3 and &4

What causes this issue?

The attendance/absence &V1& is deducted from one or more time quotas.
No valid time quota entitlement was found for personnel number &V2&
between &V3& and &V4&, however.

System Response

You cannot save the attendance/absence type &V1&.

How to fix this error?

Check the infotype 2006/2007 records for personnel number &V2& and the
Customizing for attendance/absence type &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00REC025 - No quota available for att./abs. &1 for pers. no. &2 between &3 and &4 ?

  The SAP error message HRTIM00REC025 indicates that there is no available quota for attendance or absence for a specific employee (personnel number) during a defined period. This error typically arises in the context of time management when an employee tries to record attendance or absence that exceeds their available quota.
  Cause:
  
  Quota Exhaustion: The employee has exhausted their available leave or attendance quota for the specified type (e.g., vacation, sick leave).
  Incorrect Quota Configuration: The quota types may not be correctly configured in the system, leading to discrepancies in available balances.
  Time Evaluation Issues: There may be issues with the time evaluation process that did not correctly update the quota balances.
  Date Range: The specified date range may not align with the employee's entitlement period for the quota type.
  Quota Type Not Defined: The quota type for the absence or attendance is not defined for the employee.
  
  Solution:
  
  
  Check Quota Balances: Review the employee's quota balances in the SAP system to confirm if they have sufficient leave or attendance available.
  
  Use transaction code PT50 or PT60 to view the quota balances.
  
  
  
  Adjust Quota: If the quota is indeed exhausted, consider adjusting the quota if applicable (e.g., granting additional leave).
  
  This can be done through the Quota Adjustment functionality in the SAP system.
  
  
  
  Review Configuration: Ensure that the quota types are correctly configured in the system.
  
  Check the configuration in SPRO under Time Management > Time Data Recording and Administration > Absences > Define Absence Quotas.
  
  
  
  Run Time Evaluation: If there are discrepancies, run the time evaluation process to ensure that all attendance and absence records are processed correctly.
  
  Use transaction code PT60 to execute the time evaluation.
  
  
  
  Check Date Range: Verify that the date range specified for the attendance or absence request is valid and falls within the employee's entitlement period.
  
  
  Consult HR Team: If you are unable to resolve the issue, consult your HR or SAP support team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PT50, PT60, PA20 (Display HR Master Data), and PA30 (Maintain HR Master Data).
  Documentation: Refer to SAP Help documentation for detailed information on time management and quota management.
  User Roles: Ensure that the user has the necessary permissions to view and adjust quotas in the SAP system.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.