How To Fix HRTIM00EXTERN005 - Record from &1 with subtype &2 already posted to HR

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00EXTERN - HR Messages: External Interface to Time Management

• Message number: 005

• Message text: Record from &1 with subtype &2 already posted to HR

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00EXTERN005 - Record from &1 with subtype &2 already posted to HR ?

  The SAP error message HRTIM00EXTERN005 indicates that there is an attempt to post a record to the HR system that has already been posted. This typically occurs in the context of time management or payroll processing, where the system is trying to process a record (like a time entry or absence) that has already been recorded in the system.
  Cause:
  
  Duplicate Posting: The most common cause of this error is that the record you are trying to post (identified by the record number and subtype) has already been processed in the system.
  Incorrect Data Entry: There may be a mistake in the data entry process, leading to the same record being submitted multiple times.
  Integration Issues: If you are integrating with external systems (like time tracking systems), there may be issues with how data is being sent to SAP, leading to duplicates.
  Batch Processing: If you are using batch processing, it is possible that the same record is being included in multiple batches.
  
  Solution:
  
  Check Existing Records: Verify if the record with the specified subtype already exists in the HR system. You can do this by querying the relevant tables (like PA0000, PA0001, etc.) to see if the record is already posted.
  Correct Data Entry: Ensure that the data being submitted is correct and does not include duplicates. If you find duplicates, remove or correct them before attempting to post again.
  Review Integration Logic: If the data is coming from an external system, review the integration logic to ensure that it is not sending duplicate records. Implement checks to prevent duplicates from being sent.
  Use Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to check the status of the records.
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30, PA20, and others that may help in managing HR data.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that provide solutions or workarounds for specific error messages.
  Support: If the issue persists after checking for duplicates and correcting data, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.