How To Fix HRTIM00EXTERN004 - Record from &1 with subtype &2 not yet posted to HR

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00EXTERN - HR Messages: External Interface to Time Management

• Message number: 004

• Message text: Record from &1 with subtype &2 not yet posted to HR

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00EXTERN004 - Record from &1 with subtype &2 not yet posted to HR ?

  The SAP error message HRTIM00EXTERN004 indicates that there is an issue with a time management record that has not yet been posted to the HR system. This error typically arises in the context of time evaluation or when processing external time data, such as from time recording systems or interfaces.
  Cause:
  The error message is triggered when the system attempts to process a time record (identified by the record number and subtype) that has not been posted to the HR database. This can happen for several reasons, including:
  
  Pending Posting: The record is still in a pending state and has not been processed or posted to the HR system.
  Incorrect Configuration: There may be configuration issues in the time management settings that prevent the record from being posted.
  Data Transfer Issues: If the data is being imported from an external system, there may be issues with the data transfer or mapping.
  Missing Authorizations: The user may not have the necessary authorizations to post the record.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check the Status of the Record: Use transaction codes like PT60 (Time Evaluation) or PTAM (Time Management) to check the status of the record. Ensure that it is in a state that allows posting.
  
  
  Post the Record Manually: If the record is pending, you may need to manually post it using the appropriate transaction or program.
  
  
  Review Configuration: Check the configuration settings in the time management module to ensure that everything is set up correctly. This includes checking the time types, infotypes, and any relevant settings in the time evaluation schema.
  
  
  Data Transfer Validation: If the record is coming from an external system, validate the data transfer process. Ensure that the data is correctly formatted and mapped to the appropriate fields in SAP.
  
  
  Check Authorizations: Ensure that the user attempting to post the record has the necessary authorizations to perform the action.
  
  
  Consult Logs: Review any relevant logs or error messages that may provide additional context about why the record has not been posted.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PT60 (Time Evaluation), PTAM (Time Management), and PA30 (Maintain HR Master Data).
  Documentation: Refer to SAP documentation for time management and error handling to understand the specific infotypes and configurations involved.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.