How To Fix HRSFEC_HDREP005 - Detected Higher Duty Reference PERNR for period (&1 to &2) is not unique.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSFEC_HDREP - Messages for Higher Duty Replication

• Message number: 005

• Message text: Detected Higher Duty Reference PERNR for period (&1 to &2) is not unique.

What causes this issue?

The system detects two subsequent PERNRs for the given Higher Duty time
period. The cause is, for example, a legal change of the reference
person.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Split the higher duty period into two periods so that each period
applies to one single <ZH>PERNR</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRSFEC_HDREP005 - Detected Higher Duty Reference PERNR for period (&1 to &2) is not unique. ?

  The SAP error message HRSFEC_HDREP005 indicates that there is a conflict with the duty reference for a specific personnel number (PERNR) within a defined period. This typically occurs in the context of HR reporting or when processing data related to employee duties, such as in the case of higher duties or acting positions.
  Cause:
  The error arises when the system detects that there are multiple records for the same personnel number (PERNR) that reference higher duties for the specified period. This can happen due to:
  
  Duplicate Entries: There may be multiple entries for the same employee in the higher duty records for the same time frame.
  Incorrect Data Entry: Data might have been entered incorrectly, leading to overlapping records.
  Configuration Issues: There may be issues with the configuration of the higher duty reporting in the system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Duplicate Records:
  
  Go to the relevant infotype (e.g., Infotype 0016 for Higher Duties) and check for any duplicate entries for the specified period.
  Ensure that there is only one record for the specified period for the given personnel number.
  
  
  
  Correct Data Entries:
  
  If duplicates are found, determine which record is correct and delete or adjust the others as necessary.
  Ensure that the start and end dates of the higher duty assignments do not overlap.
  
  
  
  Review Configuration:
  
  If the issue persists, review the configuration settings related to higher duty reporting in your SAP system. Ensure that the settings are correctly defined to prevent overlapping records.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidelines on handling higher duty records and reporting.
  
  
  
  Testing:
  
  After making corrections, test the reporting or processing again to ensure that the error no longer occurs.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Higher duty assignments are typically managed in specific infotypes (e.g., Infotype 0016).
  Reporting Tools: The error may occur in various HR reporting tools or transactions, so understanding the context in which the error arises is crucial.
  Data Integrity: Maintaining data integrity in HR records is essential to avoid such conflicts and ensure accurate reporting.
  
  By following these steps, you should be able to identify and resolve the cause of the HRSFEC_HDREP005 error in your SAP system.