How To Fix HRRSM00252 - Data could not be changed: employee is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 252

• Message text: Data could not be changed: employee is not active

What causes this issue?

The employee data could not be changed, as the employee in question
does not have the status 'active' in the enterprise.

System Response

The data could not be processed.

How to fix this error?

Use the 'Reorganize' function to remove data that has already been
transferred..

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00252 - Data could not be changed: employee is not active ?

  The SAP error message HRRSM00252, which states "Data could not be changed: employee is not active," typically occurs in the Human Resources (HR) module when attempting to make changes to an employee's data in the system. This error indicates that the employee record you are trying to modify is not in an active status, which means that the system does not allow changes to be made to it.
  Cause:
  
  Employee Status: The employee may have been terminated, retired, or is otherwise not in an active employment status within the system.
  Date Range: The changes you are trying to make may fall outside the active date range of the employee's record.
  Data Locking: The employee record may be locked for changes due to ongoing processes or workflows.
  
  Solution:
  
  
  Check Employee Status: Verify the current status of the employee in the system. You can do this by navigating to the employee's master data and checking the employment status.
  
  If the employee is inactive, you may need to reactivate the employee or create a new record if applicable.
  
  
  
  Review Date Validity: Ensure that the changes you are trying to make are within the valid date range for the employee. If the employee's record is only valid for a specific period, you may need to adjust the dates accordingly.
  
  
  Unlock the Record: If the employee record is locked, check if there are any ongoing processes that might be preventing changes. You may need to wait for those processes to complete or consult with your HR or IT department to unlock the record.
  
  
  Consult with HR Team: If you are unsure about the status or the necessary steps to take, consult with your HR team or system administrator for guidance on how to proceed.
  
  
  Use Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's status and make necessary changes.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to employee records.
  Documentation: Refer to SAP HR documentation for more details on employee status management and data maintenance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.