How To Fix HRRSM00251 - Only the head office of an employee can edit his/her data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 251

• Message text: Only the head office of an employee can edit his/her data

What causes this issue?

Only the personnel department of an employee can change employee data.
This data has been sent by a branch other than the head office of the
employee concerned.

System Response

The data could not be processed.

How to fix this error?

Use the 'Reorganize' function to remove data that has already been
transferred.
Change the data from the head office of the employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00251 - Only the head office of an employee can edit his/her data ?

  The SAP error message HRRSM00251, which states "Only the head office of an employee can edit his/her data," typically occurs in the context of Human Resources (HR) management within SAP systems. This error indicates that the user attempting to edit an employee's data does not have the necessary permissions or is not in the correct organizational unit to make those changes.
  Cause:
  
  Organizational Structure: The employee's data is managed by a specific head office or organizational unit, and only users associated with that unit have the authority to edit the employee's information.
  Authorization Issues: The user attempting to make the changes may not have the required authorizations or roles assigned to them in the SAP system.
  Data Locking: The employee's data might be locked for editing by another process or user, although this is less common for this specific error.
  
  Solution:
  
  
  Check User Authorization:
  
  Ensure that the user has the appropriate roles and authorizations to edit employee data. This may involve checking the user's profile in the SAP system and ensuring they have the necessary permissions.
  If the user does not have the required permissions, an administrator or HR manager may need to assign the appropriate roles.
  
  
  
  Identify the Head Office:
  
  Determine which organizational unit is designated as the head office for the employee in question. This can usually be found in the employee's master data.
  If the user is not part of the head office, they will need to contact someone who is, or the changes may need to be escalated to the head office for processing.
  
  
  
  Use the Correct Transaction:
  
  Ensure that the user is using the correct transaction code or application to edit the employee's data. Sometimes, using the wrong transaction can lead to authorization errors.
  
  
  
  Consult with HR or IT:
  
  If the issue persists, it may be beneficial to consult with the HR department or the IT support team. They can provide insights into the organizational structure and help resolve any authorization issues.
  
  
  
  Related Information:
  
  SAP HR Module: This error is specific to the SAP Human Resources module, which manages employee data, payroll, and other HR-related functions.
  Organizational Management: Understanding the organizational structure in SAP is crucial, as it defines how data is managed and who has access to it.
  User Roles and Profiles: Familiarity with user roles and profiles in SAP can help in troubleshooting authorization issues.
  
  By following these steps, you should be able to resolve the HRRSM00251 error and successfully edit the employee's data.