How To Fix HRRSM00203 - Posted personnel action type is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: HRRSM00 - Process External HR Master Data

• Message number: 203

• Message text: Posted personnel action type is invalid

What causes this issue?

The external personnel action type is invalid.

System Response

The data could not be processed.

How to fix this error?

You can delete any data that you have already sent by using the
'Reorganize' function.
Attempt to resend the data.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRRSM00203 - Posted personnel action type is invalid ?

  The SAP error message HRRSM00203, which states "Posted personnel action type is invalid," typically occurs in the Human Resources (HR) module when there is an issue with the personnel action type being used in a specific transaction. This error can arise during various HR processes, such as when trying to post a personnel action (e.g., hiring, termination, promotion) in the system.
  Causes:
  
  Invalid Action Type: The personnel action type being used may not be defined correctly in the system or may not be valid for the specific employee or action being processed.
  Configuration Issues: The action type may not be configured properly in the system settings, or it may not be assigned to the relevant employee group or organizational unit.
  Authorization Issues: The user may not have the necessary authorizations to perform the action associated with the personnel action type.
  Data Inconsistencies: There may be inconsistencies in the employee's data or the action type's configuration that prevent the action from being processed.
  
  Solutions:
  
  
  Check Action Type Configuration:
  
  Go to the configuration settings in SAP (transaction code SPRO) and navigate to the relevant section for personnel action types.
  Ensure that the action type is defined and configured correctly, including its validity period and assignment to the appropriate employee groups.
  
  
  
  Verify Employee Data:
  
  Check the employee's master data to ensure that it is complete and consistent. Look for any missing or incorrect information that might affect the personnel action.
  
  
  
  Review Authorizations:
  
  Ensure that the user attempting to perform the action has the necessary authorizations. This can be checked through transaction codes such as SU53 (to analyze authorization issues) or PFCG (to manage roles and authorizations).
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to personnel actions to ensure that the correct action type is being used for the intended process.
  
  
  
  Testing in a Sandbox Environment:
  
  If possible, test the personnel action in a sandbox or development environment to see if the issue persists. This can help isolate whether the problem is with the specific configuration or data in the production environment.
  
  
  
  Contact SAP Support:
  
  If the issue cannot be resolved through the above steps, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and SPRO (SAP Reference IMG) for configuration.
  SAP Notes: Check for any SAP Notes related to the error message HRRSM00203, as they may provide specific fixes or patches.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.