How To Fix HRPSGB_HER506 - No previous period &1/&2 record(s) exists for EE &3 or a LateNewStarter?

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 506

• Message text: No previous period &1/&2 record(s) exists for EE &3 or a LateNewStarter?

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER506 - No previous period &1/&2 record(s) exists for EE &3 or a LateNewStarter? ?

  The SAP error message HRPSGB_HER506 indicates that there is no previous period record for an employee (EE) in the specified period. This error typically arises in the context of payroll processing or when trying to access historical data for an employee who may not have any records for the specified period.
  Cause:
  
  No Previous Records: The employee does not have any payroll records for the specified period. This could happen if the employee is new and has not yet been processed for payroll in the previous periods.
  Late New Starter: The employee may be a late new starter, meaning they joined the organization after the payroll period had already been processed.
  Data Entry Issues: There may be issues with how the employee's data was entered into the system, leading to missing records.
  Incorrect Period Specification: The period specified in the transaction may not correspond to any existing records for the employee.
  
  Solution:
  
  Check Employee Records: Verify the employee's records in the system to ensure that they have been correctly entered and that there are no missing payroll records for the specified period.
  Process Payroll for New Starters: If the employee is a new starter, ensure that they are included in the payroll processing for the current period. You may need to run the payroll for the new starter to create the necessary records.
  Adjust Period Specification: Ensure that the period you are trying to access is correct. If the employee has records for a different period, adjust your query or transaction accordingly.
  Consult with HR/Payroll Team: If you are unsure about the employee's status or the records, consult with your HR or payroll team to clarify the situation and ensure that all necessary data is correctly entered and processed.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  Documentation: Review SAP documentation related to payroll processing and employee record management to understand how to handle new starters and payroll periods.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data, PC00_MXX_CALC for payroll processing) that may help in resolving the issue.
  
  If the problem persists after checking these areas, it may be necessary to escalate the issue to your SAP support team for further investigation.