How To Fix HRPSGB_HER504 - Cannot run for period &1/&2; period &3/&4 has insufficient contr. records

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 504

• Message text: Cannot run for period &1/&2; period &3/&4 has insufficient contr. records

What causes this issue?

There is no sufficient employee contribution data for the previous
period.

System Response

The report terminates.

How to fix this error?

Ensure the following:
You have run the <LS>USS Contribution Interface</> report (RPCUSSG1) for
all USS members for the previous period in production mode (that is, you
have to complete contribution reporting for the previous period).
If the low number of processed employees in the previous period is due
to business reasons, change the value of the VARI key for the relevant
period in the
<DS:SIMG.PYGBV_T5GPBS_ALL>Set Up Controls for USS Interface</>
Customizing activity.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER504 - Cannot run for period &1/&2; period &3/&4 has insufficient contr. records ?

  The SAP error message HRPSGB_HER504 indicates that there is an issue with the payroll processing for a specific period. The message states that the system cannot run payroll for the specified period (indicated by &1/&2) because the previous period (indicated by &3/&4) has insufficient control records.
  Cause:
  
  Insufficient Control Records: The primary cause of this error is that the payroll control records for the previous period are either missing or not properly maintained. Control records are essential for payroll processing as they define the parameters and status of payroll runs.
  Incorrect Period Configuration: There may be a configuration issue where the payroll periods are not set up correctly, leading to discrepancies in the expected control records.
  Payroll Status: The payroll status for the previous period may not be set to "completed," which is necessary for the system to allow processing of the subsequent period.
  
  Solution:
  
  
  Check Control Records: 
  
  Navigate to the payroll control records for the previous period (period &3/&4) using transaction code PC00_MXX_CALC (where MXX is your country-specific payroll).
  Ensure that the control records exist and are correctly configured. If they are missing, you may need to create them.
  
  
  
  Complete Previous Payroll:
  
  If the payroll for the previous period has not been completed, you need to finalize it. This can be done by running the payroll for that period and ensuring that it is marked as completed.
  
  
  
  Review Payroll Configuration:
  
  Check the configuration settings for payroll periods in the system. Ensure that the periods are set up correctly and that there are no overlaps or gaps in the payroll calendar.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for payroll processing to ensure that all necessary steps have been followed.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain Payroll Control Records) and PC00_MXX_CALC for running payroll.
  SAP Notes: Check for any SAP Notes related to this error message for additional troubleshooting steps or patches that may resolve the issue.
  User Roles: Ensure that you have the necessary authorizations to view and modify payroll control records.
  
  By following these steps, you should be able to resolve the HRPSGB_HER504 error and successfully process payroll for the desired period.