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How To Fix HRPSGB_HER388 - HESA Record Validation Check Person.REFUOA2021.5 failed


SAP Error Message - Details

  • Message type: E = Error

  • Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

  • Message number: 388

  • Message text: HESA Record Validation Check Person.REFUOA2021.5 failed

  • Show details Hide details
  • What causes this issue?

    Person.REFUOA2021 should not exist where there are no contracts with
    Contract.SIGRES equal to 1 or 2.

    System Response

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    How to fix this error?

    Procedure for System Administrators


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message HRPSGB_HER388 - HESA Record Validation Check Person.REFUOA2021.5 failed ?

    The SAP error message HRPSGB_HER388 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a specific person. The error message specifically mentions that the validation check for the record has failed, which can be due to various reasons related to the data being submitted.

    Possible Causes:

    1. Data Inconsistencies: The data in the HESA record may not match the expected format or values. This could include incorrect codes, missing mandatory fields, or invalid data entries.
    2. Configuration Issues: There may be issues with the configuration of the HESA reporting in your SAP system, leading to incorrect validation rules being applied.
    3. Updates or Changes: If there have been recent updates to the HESA reporting requirements or changes in the data structure, the existing records may not comply with the new standards.
    4. Missing Data: Certain required fields may be empty or not populated correctly, leading to validation failures.

    Solutions:

    1. Review the Data: Check the specific HESA record for the person mentioned in the error message. Ensure that all required fields are populated correctly and that the data adheres to the expected formats and codes.
    2. Consult HESA Guidelines: Refer to the latest HESA guidelines and documentation to ensure that your data complies with the current reporting requirements.
    3. Check Configuration: Review the configuration settings in your SAP system related to HESA reporting. Ensure that all necessary settings are correctly configured.
    4. Run Validation Reports: Use any available validation reports or tools within SAP to identify specific issues with the HESA records. This can help pinpoint the exact cause of the validation failure.
    5. Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with a specialist who has experience with HESA reporting in SAP.

    Related Information:

    • HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with specific reporting requirements, and errors in data submission can lead to compliance issues.
    • SAP HR Module: The error is related to the SAP HR module, which handles employee data and reporting. Familiarity with the HR module and its reporting capabilities can be beneficial in resolving such issues.
    • Documentation: Always refer to the official SAP documentation and HESA reporting guidelines for the most accurate and up-to-date information.

    By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER388 error message.

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