How To Fix HRPSGB_HER387 - HESA Record Validation Check Person.REFUOA2021.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 387

• Message text: HESA Record Validation Check Person.REFUOA2021.4 failed

What causes this issue?

Person.REFUOA2021 should exist where Contract.SIGRES equal to 1 or 2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER387 - HESA Record Validation Check Person.REFUOA2021.4 failed ?

  The SAP error message HRPSGB_HER387 typically relates to issues encountered during the validation of HESA (Higher Education Statistics Agency) records in the context of HR (Human Resources) data management. The specific error message you mentioned, "HESA Record Validation Check Person.REFUOA2021.4 failed," indicates that there is a problem with the validation of a specific field or record related to the REFUOA (Refugee Status) for the year 2021.
  Causes:
  
  Data Entry Errors: There may be incorrect or missing data in the fields that are required for the HESA record, particularly related to the REFUOA field.
  Configuration Issues: The system may not be properly configured to handle the specific requirements for HESA reporting.
  Incompatibility with HESA Requirements: The data being submitted may not comply with the latest HESA guidelines or requirements for the REFUOA field.
  Missing Mandatory Fields: Certain mandatory fields that are required for the validation may be empty or incorrectly filled.
  
  Solutions:
  
  Review Data Entries: Check the specific record for the individual associated with the error. Ensure that all required fields, especially those related to refugee status, are correctly filled out.
  Consult HESA Guidelines: Refer to the latest HESA documentation to ensure that the data being submitted meets all necessary criteria and formats.
  System Configuration: Verify that the SAP system is configured correctly for HESA reporting. This may involve checking the settings in the HR module related to HESA data.
  Run Validation Reports: Use any available validation reports or tools within SAP to identify other potential issues with the data that may not be immediately apparent.
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant who specializes in HESA reporting for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with specific reporting requirements, which can change annually.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, payroll, and compliance reporting, including HESA.
  Error Logs: Check SAP error logs for more detailed information about the validation failure, which may provide additional context or specific fields that are causing the issue.
  
  By addressing the potential causes and following the suggested solutions, you should be able to resolve the error and successfully validate the HESA record.