How To Fix HRPSGB_HER386 - HESA Record Validation Check Person.REFUOA2021.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 386

• Message text: HESA Record Validation Check Person.REFUOA2021.3 failed

What causes this issue?

Person.REFUOA2021 must exist where any contract exists with (contract
active on 31 July 2020 and Contract.TERMS = 1 or 2 and
((Contract.ACEMPFUN = 2 and Contract.RESAST not equal 1) or
(Contract.ACEMPFUN = 3)).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER386 - HESA Record Validation Check Person.REFUOA2021.3 failed ?

  The SAP error message HRPSGB_HER386 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a specific person in the system. The error message specifically mentions that the validation check for the record "REFUOA2021.3" has failed. This typically occurs in the context of reporting requirements for higher education institutions in the UK, where accurate data submission is crucial for compliance.
  Causes:
  
  Data Inconsistencies: The most common cause of this error is inconsistencies or missing data in the employee's records that do not meet the HESA validation rules.
  Incorrect Configuration: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  Outdated Data: The employee's data may not be updated or may contain outdated information that does not comply with the current HESA requirements.
  Mandatory Fields: Certain mandatory fields required for HESA reporting may be empty or incorrectly filled.
  
  Solutions:
  
  Review Employee Data: Check the employee's data in the SAP system for any missing or incorrect information. Pay special attention to fields that are mandatory for HESA reporting.
  Correct Configuration: Ensure that the HESA reporting configuration in SAP is set up correctly. This may involve checking the settings in the relevant infotypes and ensuring that they align with HESA requirements.
  Update Records: If the employee's data is outdated, update it to reflect the current information. This may include updating personal details, employment status, or other relevant fields.
  Run Validation Checks: Use the SAP validation tools to run checks on the employee's data before submitting the HESA record. This can help identify any issues that need to be resolved.
  Consult Documentation: Refer to the HESA documentation and SAP notes related to the specific version you are using to ensure compliance with the latest requirements.
  Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with a specialist who has experience with HESA reporting in SAP.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with specific data standards and reporting requirements.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide guidance on resolving specific validation errors related to HESA reporting.
  Training and Resources: Consider training for HR personnel on HESA requirements and SAP data management to minimize future errors.
  
  By addressing the underlying data issues and ensuring compliance with HESA requirements, you should be able to resolve the HRPSGB_HER386 error and successfully validate the HESA record.