How To Fix HRPSGB_HER386 - HESA Record Validation Check Person.REFUOA2021.3 failed

HRPSGB_HER386 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 386

• Message text: HESA Record Validation Check Person.REFUOA2021.3 failed

What causes this issue?

Person.REFUOA2021 must exist where any contract exists with (contract
active on 31 July 2020 and Contract.TERMS = 1 or 2 and
((Contract.ACEMPFUN = 2 and Contract.RESAST not equal 1) or
(Contract.ACEMPFUN = 3)).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER386 - Details

• The SAP error message HRPSGB_HER386 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record for a specific person in the system. The error message specifically mentions that the validation check for the record "REFUOA2021.3" has failed. This typically occurs in the context of reporting requirements for higher education institutions in the UK, where accurate data submission is crucial for compliance.
  Causes:
  
  Data Inconsistencies: The most common cause of this error is inconsistencies or missing data in the employee's records that do not meet the HESA validation rules.
  Incorrect Configuration: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  Outdated Data: The employee's data may not be updated or may contain outdated information that does not comply with the current HESA requirements.
  Mandatory Fields: Certain mandatory fields required for HESA reporting may be empty or incorrectly filled.
  
  Solutions:
  
  Review Employee Data: Check