How To Fix HRPSGB_HER384 - HESA Record Validation Check Person.REFUOA2021.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 384

• Message text: HESA Record Validation Check Person.REFUOA2021.1 failed

What causes this issue?

Person.REFUOA2021 should not exist where all Contract.ACEMPFUN not equal
to 2 or 3.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER384 - HESA Record Validation Check Person.REFUOA2021.1 failed ?

  The SAP error message HRPSGB_HER384, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data being submitted for validation against the HESA requirements. The error message "Person.REFUOA2021.1 failed" suggests that there is a problem with the REFUOA (Reference to the University of the Arts) field for the year 2021.
  Causes:
  
  Data Entry Errors: Incorrect or missing data in the REFUOA field for the individual being processed.
  Configuration Issues: The system may not be properly configured to handle the specific requirements for HESA reporting.
  Outdated Data: The data being submitted may not be up-to-date or may not comply with the latest HESA guidelines.
  Validation Rules: The validation rules set up in the system may not align with the current HESA requirements, leading to failures in validation checks.
  
  Solutions:
  
  Review Data: Check the individual’s data in the system, specifically the REFUOA field, to ensure it is correctly populated according to HESA requirements.
  Update Configuration: Ensure that the SAP system is configured correctly for HESA reporting. This may involve checking the settings in the HESA module or related configuration areas.
  Consult Documentation: Refer to the latest HESA guidelines and documentation to ensure compliance with the reporting requirements.
  Run Validation Checks: Use any available validation tools or reports within SAP to identify and correct any data issues before resubmitting.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for assistance in troubleshooting the error.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting standards.
  SAP HR Module: The Human Resources module in SAP includes functionalities for managing employee data, payroll, and compliance reporting, including HESA.
  Error Logs: Check the error logs in SAP for more detailed information about the validation failure, which may provide additional context for troubleshooting.
  
  By addressing the data issues and ensuring compliance with HESA requirements, you should be able to resolve the error and successfully validate the record.