How To Fix HRPSGB_HER383 - HESA Record Validation Check Contract.LEVELS is mandatory

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 383

• Message text: HESA Record Validation Check Contract.LEVELS is mandatory

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER383 - HESA Record Validation Check Contract.LEVELS is mandatory ?

  The SAP error message HRPSGB_HER383 indicates that during the processing of HESA (Higher Education Statistics Agency) records, the system has identified that the Contract.LEVELS field is mandatory but has not been filled in. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where specific data fields must be populated to comply with HESA reporting standards.
  Cause:
  The error occurs because the Contract.LEVELS field is required for the HESA record, but it has not been provided or is missing in the relevant employee or contract data. This can happen due to:
  
  Incomplete Data Entry: The data for the employee's contract may not have been fully entered or saved.
  Configuration Issues: The system may not be configured correctly to capture the necessary data.
  Data Migration Issues: If data was migrated from another system, some fields may not have been mapped correctly.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Employee Contract Data:
  
  Navigate to the employee's contract details in the SAP system.
  Ensure that the Contract.LEVELS field is filled in with the appropriate value. This field typically indicates the level of the contract (e.g., undergraduate, postgraduate).
  
  
  
  Data Entry:
  
  If the field is empty, enter the required information and save the changes.
  Ensure that all mandatory fields are filled out correctly.
  
  
  
  Review Configuration:
  
  If you are an administrator, check the configuration settings for HESA reporting in the SAP system to ensure that all required fields are set up correctly.
  Consult with your SAP HR module configuration team if necessary.
  
  
  
  Data Validation:
  
  Run a validation check on the HESA records to identify any other missing mandatory fields that may cause similar errors.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or HESA guidelines for specific requirements regarding the Contract.LEVELS field and other related fields.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the HESA report to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting requirements, which include specific data fields that must be populated.
  SAP HR Module: The SAP Human Capital Management (HCM) module includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Error Logs: Check SAP error logs for additional context or related errors that may provide further insight into the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM and HESA reporting.