How To Fix HRPSGB_HER381 - HESA Record Validation Check Person.PREVHEI.5 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 381

• Message text: HESA Record Validation Check Person.PREVHEI.5 failed

What causes this issue?

Where Person.PREVEMP = 21 (Not in regular employment) and Person.PREVHEI
exists it must be the same as the returning provider.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER381 - HESA Record Validation Check Person.PREVHEI.5 failed ?

  The SAP error message HRPSGB_HER381, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of the "PREVHEI" (Previous Higher Education Institution) field for a person in the HR system. This error typically arises in the context of reporting requirements for higher education institutions in the UK.
  Cause:
  The error can be caused by several factors, including:
  
  Missing or Incorrect Data: The "PREVHEI" field may be missing or contain invalid data that does not conform to the expected format or values.
  Data Consistency Issues: There may be inconsistencies between the data entered in the system and the requirements set by HESA for reporting.
  Configuration Issues: The system may not be properly configured to handle the HESA reporting requirements, leading to validation failures.
  
  Solution:
  To resolve the HRPSGB_HER381 error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered for the "PREVHEI" field. Ensure that it is populated correctly and adheres to the expected format. Verify that the institution code or name is valid and recognized by HESA.
  
  
  Validate Against HESA Requirements: Cross-check the data against the latest HESA guidelines to ensure compliance. This may involve consulting the HESA documentation or your institution's data management team.
  
  
  Correct Inconsistencies: If there are inconsistencies in the data, correct them in the SAP system. This may involve updating records for individuals who have previous higher education experience.
  
  
  Run Validation Reports: Use SAP's reporting tools to run validation checks on your data. This can help identify other potential issues that may not be immediately apparent.
  
  
  Consult with IT or SAP Support: If the issue persists after checking the data, it may be beneficial to consult with your IT department or SAP support team. They can provide insights into system configuration and any necessary adjustments.
  
  
  Training and Documentation: Ensure that staff responsible for data entry are trained on the requirements for HESA reporting and have access to the necessary documentation.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide the framework for what data needs to be collected and reported.
  SAP HR Module: Understanding the SAP HR module and how it integrates with HESA reporting can help in troubleshooting and resolving issues.
  Data Governance: Implementing strong data governance practices can help prevent similar issues in the future by ensuring data quality and consistency.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER381 error effectively.