How To Fix HRPSGB_HER379 - HESA Record Validation Check Contract.LEVELS.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 379

• Message text: HESA Record Validation Check Contract.LEVELS.3 failed

What causes this issue?

Contract.LEVELS = A0 (Vice-Chancellor/Principal/Head of Institution)
must exist at least once and no more than twice for a provider.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER379 - HESA Record Validation Check Contract.LEVELS.3 failed ?

  The SAP error message HRPSGB_HER379 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Contract.LEVELS.3 field. This error typically arises during the process of submitting HESA data, which is required for compliance with reporting standards in the UK higher education sector.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Data Entry: The data entered in the Contract.LEVELS.3 field may not meet the expected format or criteria defined by HESA.
  Missing Information: Required fields may be left blank or not filled out correctly.
  Inconsistent Data: The data in the Contract.LEVELS.3 field may not align with other related fields or records.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the HRPSGB_HER379 error, you can follow these steps:
  
  Review the Data: Check the data entered in the Contract.LEVELS.3 field for accuracy. Ensure that it adheres to the HESA specifications.
  Validate Related Fields: Ensure that all related fields are filled out correctly and consistently. Look for any discrepancies that might cause validation to fail.
  Consult HESA Guidelines: Refer to the latest HESA data collection guidance to ensure compliance with the reporting requirements.
  Use SAP Validation Tools: Utilize any built-in validation tools within SAP to identify and correct errors in the HESA records.
  Check Configuration: If the issue persists, review the configuration settings for the HESA reporting module in SAP. Ensure that all necessary settings are correctly configured.
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for further assistance.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA data collection process and requirements, as this will help in understanding the context of the error.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error or provide additional troubleshooting steps.
  Training: Consider training for staff involved in data entry and reporting to minimize errors in the future.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER379 error message.