How To Fix HRPSGB_HER378 - HESA Record Validation Check Person.STAFFID.9 failed

HRPSGB_HER378 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 378

• Message text: HESA Record Validation Check Person.STAFFID.9 failed

What causes this issue?

The combination of Person.STAFFID and Contract.CONTID field must be
unique within a HEP's submission.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER378 - Details

• The SAP error message HRPSGB_HER378 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Person.STAFFID field. This error typically arises during the process of validating HESA records for submission, particularly in the context of higher education institutions in the UK.
  
  Cause:
  The error message suggests that there is a problem with the STAFFID field for a specific person in the HESA record. Common causes for this error include:
  
  Invalid or Missing STAFFID: The STAFFID may be missing, incorrectly formatted, or not matching the expected values in the system.
  Data Entry Errors: There may be typographical errors or inconsistencies in the data entered for the staff member.
  
  Configuration Issues: The system may not be properly configured to handle the specific requirements for HESA reporting.
  Data Integrity Issues: There may be issues with the underlying data in the HR system, such as duplicate entries or incorrect associations.
  
  
  Solution:
  To resolve