How To Fix HRPSGB_HER378 - HESA Record Validation Check Person.STAFFID.9 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 378

• Message text: HESA Record Validation Check Person.STAFFID.9 failed

What causes this issue?

The combination of Person.STAFFID and Contract.CONTID field must be
unique within a HEP's submission.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER378 - HESA Record Validation Check Person.STAFFID.9 failed ?

  The SAP error message HRPSGB_HER378 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Person.STAFFID field. This error typically arises during the process of validating HESA records for submission, particularly in the context of higher education institutions in the UK.
  Cause:
  The error message suggests that there is a problem with the STAFFID field for a specific person in the HESA record. Common causes for this error include:
  
  Invalid or Missing STAFFID: The STAFFID may be missing, incorrectly formatted, or not matching the expected values in the system.
  Data Entry Errors: There may be typographical errors or inconsistencies in the data entered for the staff member.
  Configuration Issues: The system may not be properly configured to handle the specific requirements for HESA reporting.
  Data Integrity Issues: There may be issues with the underlying data in the HR system, such as duplicate entries or incorrect associations.
  
  Solution:
  To resolve the HRPSGB_HER378 error, you can take the following steps:
  
  Check STAFFID: Verify that the STAFFID for the affected person is correctly entered in the system. Ensure that it is not missing and follows the required format.
  Review Data Entries: Look for any typographical errors or inconsistencies in the staff member's data. Correct any discrepancies found.
  Consult HESA Guidelines: Refer to the latest HESA guidelines to ensure that the data being submitted meets all necessary requirements.
  Run Validation Reports: Use SAP's reporting tools to run validation checks on the HESA data to identify any other potential issues.
  Update Configuration: If necessary, review and update the configuration settings related to HESA reporting in your SAP system.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on how to structure and validate your data.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training and Documentation: Ensure that staff responsible for data entry and reporting are adequately trained and have access to documentation regarding HESA requirements.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER378 error message.