How To Fix HRPSGB_HER376 - HESA Record Validation Check Person.STAFFID.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 376

• Message text: HESA Record Validation Check Person.STAFFID.3 failed

What causes this issue?

Characters 3 to 6 of Person.STAFFID must be a valid INSTID.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER376 - HESA Record Validation Check Person.STAFFID.3 failed ?

  The SAP error message HRPSGB_HER376 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Person.STAFFID field. This error typically arises during the process of validating HESA records for staff data in the SAP HR module.
  Cause:
  The error message suggests that the validation check for the STAFFID field has failed. This could be due to several reasons, including:
  
  Invalid or Missing STAFFID: The STAFFID may be missing, incorrectly formatted, or not matching the expected values in the HESA data structure.
  Data Inconsistency: There may be inconsistencies in the data related to the staff member, such as mismatched identifiers or incorrect personal details.
  Configuration Issues: The configuration settings for HESA reporting in SAP may not be set up correctly, leading to validation failures.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check STAFFID: Verify that the STAFFID is correctly entered in the relevant personnel records. Ensure that it adheres to the expected format and is not missing.
  Review Data Consistency: Check for any inconsistencies in the staff member's data. This includes verifying personal details, employment status, and any other relevant fields that may affect the HESA record.
  Consult HESA Guidelines: Refer to the latest HESA guidelines to ensure that the data being reported meets all necessary requirements.
  SAP Configuration: Review the configuration settings for HESA reporting in your SAP system. Ensure that all necessary fields are correctly mapped and that the system is set up to handle the data appropriately.
  Run Validation Reports: Use SAP's validation reports to identify any other potential issues with the data that may not be immediately apparent.
  Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert who can provide more tailored assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the requirements and guidelines for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its data structures can help in troubleshooting and resolving issues related to personnel records.
  Documentation: Review SAP documentation related to HESA reporting and error messages for additional context and troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER376 error message.