How To Fix HRPSGB_HER374 - HESA Record Validation Check Person.STAFFID.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 374

• Message text: HESA Record Validation Check Person.STAFFID.1 failed

What causes this issue?

No two records can have the same Person.STAFFID

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER374 - HESA Record Validation Check Person.STAFFID.1 failed ?

  The SAP error message HRPSGB_HER374 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Person.STAFFID field. This error typically arises during the process of preparing or submitting HESA data, which is required for reporting purposes in higher education institutions in the UK.
  Cause:
  The error message suggests that the validation check for the STAFFID field has failed. This could be due to several reasons, including:
  
  Missing or Incorrect STAFFID: The STAFFID may be missing, incorrectly formatted, or not matching the expected values in the HESA data structure.
  Data Integrity Issues: There may be inconsistencies in the data related to the staff member, such as mismatched records or incorrect associations.
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly, leading to validation failures.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check STAFFID: Verify that the STAFFID is correctly entered in the relevant personnel records. Ensure that it follows the required format and is not missing.
  Data Validation: Run data validation checks on the personnel records to identify any inconsistencies or errors. This may involve checking for duplicate entries or ensuring that all required fields are populated.
  Review HESA Configuration: Ensure that the HESA reporting configuration in your SAP system is correctly set up. This includes checking the mapping of fields and ensuring that all necessary data is being captured.
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for specific requirements related to the STAFFID field and other relevant data fields.
  Testing: After making corrections, re-run the validation checks to ensure that the error has been resolved.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the requirements and guidelines for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in troubleshooting and resolving issues related to personnel data.
  Support Resources: If the issue persists, consider reaching out to your SAP support team or consulting with SAP community forums for additional assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER374 error message.