How To Fix HRPSGB_HER375 - HESA Record Validation Check Person.STAFFID.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 375

• Message text: HESA Record Validation Check Person.STAFFID.2 failed

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

How to fix this error?

System Response

Person.STAFFID must not contain all zeroes.

What causes this issue?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER375 - HESA Record Validation Check Person.STAFFID.2 failed ?

  The SAP error message HRPSGB_HER375 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Person.STAFFID field. This error typically arises during the process of submitting HESA data, which is required for reporting purposes in higher education institutions in the UK.
  Cause:
  The error message suggests that the validation check for the STAFFID field has failed. This can occur due to several reasons, including:
  
  Invalid or Missing STAFFID: The STAFFID may be missing, incorrectly formatted, or not matching the expected values in the system.
  Data Integrity Issues: There may be inconsistencies in the data related to the staff member, such as mismatched records or incorrect personal details.
  Configuration Issues: The system may not be properly configured to handle the HESA reporting requirements, leading to validation failures.
  
  Solution:
  To resolve the HRPSGB_HER375 error, you can follow these steps:
  
  Check STAFFID: Verify that the STAFFID is correctly entered in the system. Ensure that it is not missing and follows the required format.
  Data Validation: Review the staff member's data for any inconsistencies or errors. Ensure that all required fields are filled out correctly and that there are no discrepancies.
  Consult HESA Guidelines: Refer to the latest HESA guidelines to ensure that your data meets the required standards and formats.
  Run Validation Reports: Use SAP's reporting tools to run validation checks on your HESA data. This can help identify other potential issues that may not be immediately apparent.
  Configuration Review: If the issue persists, review the configuration settings related to HESA reporting in your SAP system. Ensure that all necessary settings are correctly configured.
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Accurate reporting is crucial for compliance and funding purposes.
  SAP HR Module: The error is related to the Human Resources module in SAP, which manages employee data and reporting.
  Documentation: Check SAP documentation and notes related to HESA reporting for any updates or specific instructions regarding the error.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER375 error.