How To Fix HRPSGB_HER377 - HESA Record Validation Check Person.STAFFID.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 377

• Message text: HESA Record Validation Check Person.STAFFID.4 failed

What causes this issue?

Character 13 of Person.STAFFID must pass the checksum test given in the
coding manual

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER377 - HESA Record Validation Check Person.STAFFID.4 failed ?

  The SAP error message HRPSGB_HER377 typically relates to issues with the validation of HESA (Higher Education Statistics Agency) records in the context of HR data management. The specific error message you mentioned, "HESA Record Validation Check Person.STAFFID.4 failed," indicates that there is a problem with the STAFFID field for a person in the HESA record.
  Cause:
  
  Invalid STAFFID: The STAFFID may not conform to the expected format or may not exist in the system.
  Missing Data: Required fields related to the STAFFID may be missing or incorrectly filled out.
  Data Consistency Issues: There may be inconsistencies in the data that prevent the validation from passing.
  Configuration Issues: The HESA reporting configuration may not be set up correctly in the SAP system.
  
  Solution:
  
  Check STAFFID: Verify that the STAFFID is correctly entered and exists in the system. Ensure it follows the required format.
  Review Related Data: Check other fields related to the STAFFID in the HESA record to ensure they are filled out correctly and consistently.
  Data Validation: Run data validation checks to identify any other potential issues with the HESA records.
  Configuration Review: Ensure that the HESA reporting configuration in SAP is set up correctly. This may involve checking the settings in the relevant customizing transactions.
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements regarding the STAFFID and other related fields.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the requirements for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its data structures can help in troubleshooting issues related to personnel records.
  Data Quality: Maintaining high data quality in HR records is essential for accurate reporting and compliance with external requirements like HESA.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPSGB_HER377 error message.