How To Fix HRPSGB_HER380 - HESA Record Validation Check Person.PREVHEI.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 380

• Message text: HESA Record Validation Check Person.PREVHEI.4 failed

What causes this issue?

Where Person.PREVEMP = 01, then Person.PREVHEI must not be the same as
the returning provider.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER380 - HESA Record Validation Check Person.PREVHEI.4 failed ?

  The SAP error message HRPSGB_HER380 related to HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for validation, specifically concerning the PREVHEI field, which refers to the previous higher education institution attended by a student or employee.
  Cause:
  The error message HRPSGB_HER380 HESA Record Validation Check Person.PREVHEI.4 failed suggests that the validation check for the PREVHEI field has failed. This could be due to several reasons, including:
  
  Invalid Data: The value entered in the PREVHEI field does not match the expected format or is not a valid code according to HESA requirements.
  Missing Data: The PREVHEI field may be required but is left blank or not populated correctly.
  Data Consistency: There may be inconsistencies between the PREVHEI field and other related fields in the HESA record.
  Configuration Issues: The system may not be configured correctly to recognize valid previous higher education institutions.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered in the PREVHEI field. Ensure that it is a valid code and follows the required format. You may need to refer to the HESA coding manual for the correct codes.
  
  
  Populate Required Fields: Ensure that all required fields related to the HESA record are populated correctly. If PREVHEI is mandatory, make sure it is not left blank.
  
  
  Data Validation: Run a validation check on the entire HESA record to identify any other potential issues that may be causing the validation to fail.
  
  
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for specific requirements regarding the PREVHEI field and other related fields.
  
  
  System Configuration: If the issue persists, check the system configuration to ensure that it is set up to recognize valid previous higher education institutions. This may involve consulting with your SAP administrator or technical team.
  
  
  Testing: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with HESA's data requirements for accurate reporting.
  SAP HR Module: The error is related to the SAP Human Resources (HR) module, which manages employee data and reporting.
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER380 error message.