How To Fix HRPSGB_HER382 - HESA Record Validation Check Person.STAFFID.8 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 382

• Message text: HESA Record Validation Check Person.STAFFID.8 failed

What causes this issue?

If a member of staff was included in last year's Staff return, where any
contract record for this person has (any Activity.ACTSOC major group 1,
2 or 3 and Contract.TERMS = 1 or 2 and Contract.ENDCON does not exist)
and Person.DATELEFT does not exist in last year's return, then a record
must be included in this year's Staff return.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER382 - HESA Record Validation Check Person.STAFFID.8 failed ?

  The SAP error message HRPSGB_HER382 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the STAFFID field. This error typically arises during the process of validating HESA records in the SAP HR module, particularly in the context of higher education institutions in the UK.
  Cause:
  The error message "HESA Record Validation Check Person.STAFFID.8 failed" suggests that there is a problem with the STAFFID associated with a person in the HESA record. Common causes for this error include:
  
  Invalid STAFFID: The STAFFID may not exist in the system or may not be correctly formatted.
  Missing Data: Required fields related to the STAFFID may be missing or incorrectly populated.
  Data Consistency Issues: There may be inconsistencies between the STAFFID and other related data in the HESA record.
  Configuration Issues: The HESA validation rules may not be correctly configured in the SAP system.
  
  Solution:
  To resolve the HRPSGB_HER382 error, you can take the following steps:
  
  
  Check STAFFID: Verify that the STAFFID in the HESA record is correct and exists in the SAP HR system. Ensure that it is formatted correctly and matches the expected criteria.
  
  
  Review Related Data: Ensure that all required fields related to the STAFFID are populated correctly. This may include checking the employee's personal information, employment details, and any other relevant data.
  
  
  Validate Configuration: Check the configuration settings for HESA reporting in your SAP system. Ensure that the validation rules are set up correctly and that they align with the current HESA requirements.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify other potential issues with the HESA records. This can help pinpoint additional errors that may need to be addressed.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to STAFFID and other fields in the HESA record.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Compliance with their reporting standards is crucial for institutions.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Error Codes: Familiarize yourself with other related error codes and messages that may arise during HESA record validation, as they can provide additional context for troubleshooting.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER382 error in your SAP system.